This is a full-time, exempt position reporting directly to the Assistant Head of School for Finance and Operations. This position works closely with other School leaders, administrators, and faculty/staff as well as has regular interaction with external parties such as trustees, bankers, investment managers, donors, parents, independent school industry professionals, and more.
Maintains General Ledger accounting system, including addition of new accounts and projects, change/inactivation of certain accounts, reorganization of chart structure when appropriate, and revision/addition of budgets.
Reviews journal entries and pre-posting reports, and posts all modules of accounting system to general ledger, including A/P, Student Billing, Fixed Assets, Cash Receipts, Giving, and all adjustments to general ledger.
Prepares journal entries related to Investments, Allowances, Net Present Value Calculations, etc.
Prepares and coordinates payroll submissions with accounting firm, reviews monthly payroll, federal and state filings, issuance of W-2’s, collection and submission of data for 5500’s.
Oversees capitalization policies, procedures, and enforcement. Ensures relevant purchasers are aware of and comply with capitalization standards. Tracks investment in plant additions, improvements, disposals, depreciation, and book value.
Performs and/or reviews general ledger account reconciliations monthly, quarterly, and annually. Reconciliations will always include budget-to-actual variance explanations and/or sub-ledger to general ledger calculations/explanations.
Coordinates annual audit and oversees preparation of all documentation. Works with external auditors to compile financial statements and footnotes. Implements any required audit adjustments or suggestions.
Prepares all documentation for Board Audit Committee, including analytical analysis of current versus prior year information as well as forecasting.
Works closely with external accountants to coordinate and prepare annual 990 and 990-T filed with IRS, including adoption of updated compliance procedures and standards.
Continually monitors, evaluates, implements, and documents accounting policies and procedures to identify changes that would increase internal controls, efficiency, and the accuracy of financial records.
Oversight and Other Compliance
Works with Assistant Head of School for Finance and Operations to develop the annual budget for presentation to and adoption by the Board Finance Committee. Developing the annual budget includes detailed institutional research and benchmarking, particularly as it relates to salaries, compensation, expenses, tuition, plant, reserves, endowment, giving, debt, investments, and financial statement line items. Prepares/contributes to year-to-date budget performance analysis for review by the Finance Committee.
Responsible for proper cash management policies and receivable collection policies. Supervises recording and reporting of endowment, student billing, accounts payable, cash receipts, payroll, sales taxes, and general ledger.
Closely monitors financial statements of the Operating Fund and, with the Assistant Head of School for Finance and Operations, prepares information for presentation to Finance Committee of Board.
Oversees tracking of investment accounts and proper allocation into permanently and temporarily restricted funds.
Remains abreast of developments regarding governance and compliance related to accounting and finance, human resources, tax, and other areas of concern.
Financial Planning and Operations
Working with the Assistant Head of School for Finance and Operations and Finance Committee of the Board, assists with forecasting and implementation of the Strategic Financial Plan:
Performs annual, in-depth analyses of faculty and staff compensation, making recommendation for annual increases/budgeting; Performs annual, in-depth analyses of other financial statement line items
Programming finances, including internal and external trend analysis as well as benchmarking within the industry to make and implement relevant recommendations for adoption or improvement of policies;
Works with Financial Aid Committee in estimating future needs and setting policies;
Communicates regularly with technology, facilities, advancement, division heads, and other faculty/staff regarding budget questions or issues;
Works closely with Advancement Office to provide information for donor stewardship and ensure proper gift/endowment tracking.
Candidates should email a letter of interest, curriculum vita, and references to Meredith Pearson, Human Resource Manager, at email@example.com.
Randolph School is a co-educational, independent day school of 1000 students located in Huntsville, Alabama. Founded in 1959, Randolph operates on two campuses, and offers a comprehensive K-12 education experience.