The Assistant Director of Alumni Relations provides primary support for all programming that engages alumni in life-long relationships with the School. This position helps manage the work of the Society of Alumni Executive Committee and its signature initiatives including, but not limited to, Reunion and the Canterbury Core volunteer engagement program. Likewise, the position is responsible for the coordination and execution of all alumni events and communications.
Essential Duties and Responsibilities:
Alumni Relations support
With the Associate Director of Advancement/Director of Alumni Relations, provide support to the Society of Alumni Executive Committee and its standing subcommittees; assist with meeting planning and other committee logistics.
In conjunction with the Associate Director of Advancement/Director of Alumni Relations, coordinate the year-long Class Reunion Committee program, identifying, recruiting, training, and inspiring class officers and other class volunteers to reconnect classmates to one another and to the School for the purposes of attending and celebrating a milestone reunion year, as well as garnering support through Reunion class giving; develop and disseminate timelines, templates, communications, and other supporting infrastructure.
Coordinate with other School departments to identify volunteer opportunities and involve alumni volunteers in programs where appropriate.
Assist with managing Canterbury Core volunteer initiative; establish system and continually track volunteers, interests and availability; monitor online portal for volunteer applications.
Serve as primary point person for select alumni volunteer engagement programs, including but not limited to Canterbury Lacrosse Association, Canterbury Club of New York, and other regional and affinity groups as they are established.
With direction from the Associate Director of Advancement/Director of Alumni Relations, plan, coordinate, and execute all Advancement events related to alumni engagement, regional receptions, on-campus meetings, visiting alumni lectures, and ad hoc celebrations.
Coordinate all aspects of event logistics to include planning meetings, budgeting and record-keeping, event timelines, venues and catering, and invitation lists.
Work in close collaboration with other School departments that are involved in production support, i.e., Dining Services, Physical Plant, Technology, and Marketing and Communications.
Manage all vendor coordination and serve as point of contact for production teams and event staff/volunteers.
Coordinate the production of collateral materials (print and online) including event invitations, promotional/award items, programs, registration forms, and other needs as required.
Promote events—before, during and after event date—via bulk e-mail messaging and social media.
Track and record event responses received via web, mail, e-mail, and phone; utilize database to manage guest lists and invitation distribution.
Perform event reporting and generate attendance lists.
Manage on-site registration processes for all events, as needed, including the creation of all materials including check-in lists (print and/or online), name tags/place cards, walk-in registration forms, etc.
Perform post-event follow ups, acknowledgement and analyses.
Assist in identifying and providing alumni-related content for Pallium and Homepage news features.
Oversee the production schedule for alumni-related editorial projects; work with printing vendor to manage publication schedule, layout, text editing and design process and secure all necessary approvals to meet deadlines.
Work with Advancement colleagues to oversee the content development for and maintenance of the Giving and Alumni websites; update all photos, calendars, and content periodically.
Produce ad-hoc content for e-mails, website, and social media channels that supports events, promotes alumni and/or student accomplishments, and highlights School priorities.
Solicit and write copy for monthly alumni electronic newsletter; compose design/layout and execute distribution.
Minimum three years relevant work experience
Strong writing and communication skills; excellent customer service skills
Detail-oriented; must possess superior organizational and time-management skills
Ability to work efficiently and maintain a high level of productivity and quality, independently and as part of a team; to communicate regularly; balance multiple priorities; and meet deadlines in a fast-paced, team-focused environment
Knowledge of independent schools preferred
Strong proficiency in Google apps, Microsoft Office and database management; Blackbaud Raiser's Edge experience preferred
Ability to work evenings and weekends, as needed
Interested candidates please provide a resume and cover letter with salary history/requirements to Jennifer Loprinzo, Associate Director of Advancement, at email@example.com. No phone calls please.
Founded in 1915 and still guided by lay Roman Catholics, Canterbury is a college preparatory, coeducational boarding and day school for students in grades 9-12. The School prides itself on creating a community based on its Five Values – Honesty, Respect, Compassion, Spirituality, and Self-Reliance – where students and faculty forge lasting bonds and every student experiences a broad and challengin...g program in a small school setting. The School’s educational environment fosters academic rigor, athletic development, artistic enrichment, and spiritual growth and strives to ensure a superior experience that prepares students for leading colleges and universities and for life.
With its rigorous and humane approach to students, both in and out of the classroom, Canterbury’s program inculcates vital intellectual and ethical habits of mind. The School sees all students as individuals, encourages them as necessary, challenges them as appropriate, and inspires them to become moral leaders in a complex, secular world.