Responsible for accounts payable and payroll processing; and other general accounting and clerical functions and duties as assigned.
Key Duties and Responsibilities
Responsible for weekly accounts payable processing, including data entry, scanning of invoices, mailing and ensuring proper coding of all invoices, check requests, and expense reimbursements, as per policy.
Responsible for following-up and research on all accounts payable inquiries.
Maintains accounts payable vendor files, including weekly filing of payments.
Ensures vendor files include current W9; prepares and files annual 1099 reports.
Credit Card Processing
Download necessary reports from credit card vendor.
Coordinate and process credit card reports from employees; follow-up with employees as needed.
Prepare journal entry of credit card transactions for importing to General Ledger.
Processes semi-monthly payroll, including non-exempt timecard processing.
Oversees the importing of payroll information into the payroll system from the HR system.
Coordinates with the Human Resources Office to ensure that all pay changes and deductions are reflected appropriately in the payroll system.
Produces payroll reports necessary to reconcile to General Ledger and performs timely reconciliations.
Prepares all journal entries related to payroll and employee benefits.
Reconciles annual W-2 reports.
Assists in workers’ compensation audit.
Prints and distributes monthly financial reports to department heads.
Performs research, reconciliation and other general accounting tasks as requested and necessary to meet department reporting deadlines.
Provides general assistance with regard to clerical administration and other support needs, including general school community events and other related responsibilities.
Bachelors’ Degree, preferably in Accounting or Finance
Minimum of three years’ experience in bookkeeping and/or accounting and finance, preferably in accounts payable and payroll processing
Non-Profit/Independent School sector experience preferable.
Requires solid knowledge and understanding of accounting principles.
Highly detail oriented, well-organized, flexible, and collaborative individual who enjoys working in a team-driven environment.
Able to multitask in a fast paced, deadline driven environment, while always maintaining a customer service focus.
Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, faculty, administrators, and business partners.
Experience in Blackbaud Financial Edge preferred.
Proficient in Microsoft Office, especially Excel and Word.
Proficient in Google applications, including Gmail, Google Sheets, Google Docs.