An integral member of the Department of Community Engagement and Growth, the Assistant Director works full-time and reports to the Director of Community Engagement and Growth. The Assistant Director is vital in implementing a vision to ensure a consistent, cohesive and inspiring experience to engage parents and our entire community. The Assistant Director is responsible for working collaboratively with the Director of Communication to bring to life the school’s brand strategy by guiding the work of the Keys School Association (KSA), serving as a liaison between the parent community and those who work at the school, and creating the vision for and overseeing the implementation of all community events. In addition, the Assistant Director of Community Engagement and Growth supports donor cultivation, organizes stewardship events, and enlists and manages volunteers.
Essential Job Duties and Responsibilities:
Develop strategy to ensure delivery of the school’s brand promise as a means to ensure strong parent engagement
Guide the work of the Keys School Association to be both strategic and tactical and oversee all aspects of the KSA’s work, including the recruitment and oversight of room parents, identification and oversight of event co-chairs and volunteers, and organization of parent talks.
Organize and lead all community events to foster a culture of philanthropy and volunteerism and reinforce the school’s warm, personal, supportive, generous, and down-to-earth culture.
Oversee the annual Community Gala (formerly Auction); serve as primary contact for all constituent groups to create meaningful community event of both fund and friend-raising.
Assist in the planning of donor cultivation and stewardship events, including Leadership Circle, Evening of Gratitude and Special Projects celebrations. Implement strategies to maximize effectiveness and impact of all donor events.
Plan, coordinate, staff and manage all details for KSA community events and committees, including but not limited to Fall and Spring Picnics, Book Week, Skate Night, and Faculty and Staff Appreciation in addition to other events as deemed appropriate.
Lead a program to enlist, engage, train, manage and thank volunteers, including event Co-Chairs, Committee Members and Room Parents.
Oversee Keys School Association Executive Committee and Leadership core (approximately 50 volunteers); develop and implement strategy to effectively maximize impact of volunteer resources.
Manage event budgets and vendors; coordinate contracts in conjunction with Business Office.
Develop brand-consistent communication pieces, to maximize impact of each event. Create and produce online and print invitations, newsletter promotions; coordinate with Communication Department to write and produce all event communications to promote and enhance brand messaging within the internal school community.
Implement marketing strategies to promote programs and events, and monitor effectiveness.
Maintain spreadsheets tracking RSVP’s, meal orders and other details of each community event.
Ensure that fundraising events meet financial goals.
Coordinate and oversee Parent Association General Meetings and communications.
Serve as key member of the Community Engagement and Growth team.
Participate in School-wide events and meetings.
Accept and perform other duties, as assigned.
Exhibit a cooperative team approach, complete with a good sense of humor and demonstration of a united front.
Display initiative, internal motivation, a willingness to take on responsibilities beyond those explicitly defined, and an ability to learn new and established procedures.
Execute responsibilities efficiently, accurately and on or before deadlines.
Demonstrate excellent and effective written and verbal communications with an array of constituents: parents, trustees, administrators, faculty, vendors, consultants, and friends of the school.
Exhibit the ability to define problems, collect data, establish fact, grapple with complexity and inconclusive evidence, and draw valid conclusions.
Exhibit sound judgment related to confidential conversations, projects, and information related to the School or any of its constituents including the effective communication regarding such matters to the appropriate individuals.
Possess the ability to calculate figures and amounts such as discounts, interest, and, percentages.
Possess and provides evidence of a bachelor’s degree; master’s degree preferred.
Possess a minimum of 5-7 years of experience in non-profit event leadership and planning , volunteer management, preferably in an educational setting.
Strong working knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point) and Google Drive. Experience with BidPal (or other) auction-management software and Whipple Hill preferred.
Able to work occasionally during events in the early morning, evening and weekend.
Initial and continued criminal background clearance by DOJ and FBI.
Initial and continued tuberculosis clearance.
Maintain a valid driver’s license and the ability to transport oneself between two campuses and to surrounding cities
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, ability to adjust focus, and sound hearing. While performing the duties of this job, the employee is regularly required to sit; use hands, talk, and hear. The employee is frequently required to reach with hands and arms. On occasion, the employee is required to stand, walk, stoop, kneel, crouch, crawl, jump, hop, skip, and dance.
Interested candidates should submit a cover letter, resume, and three to five references to email@example.com.
Keys School is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, religion, gender, national origin, disability, orientation or veteran status. For more information on the school, please visit keysschool.org