We are seeking a highly motivated candidate that understands the unique culture of Hawaii and the mission driven design of our K-12 independent school to become a member of our Admission team. The perfect candidate will be well organized, upbeat and a charismatic communicator who enjoys interacting with students, faculty and parents.
POSITION SUMMARY: Reporting to the Director of Admission and working as a member of the HPA external relations team, the Assistant Director will be responsible for assisting all K-12 families through the application process. The Assistant Director will manage Hubspot, the marketing and communications database used by the admission office. In addition, this position will provide the technical support to maximize efficiency and productivity with the admission databases and coordinate with the IT office and other departments to ensure a smooth transfer of data between the various school databases.
The focus of the Assistant Director's work will be to ensure that families are making swift progress through the application process and providing compelling marketing content to families at the appropriate times.
ESSENTIAL JOB FUNCTIONS:
Create the communication structure within Hubspot for ongoing marketing to all prospective families.
Assist in the development, maintenance and implementation of the department’s marketing and communication materials to prospective and admitted students.
Utilize Hubspot and other communication media to provide marketing and information to families as they progress through the admission cycle.
Ensure applications are completed accurately and in a timely fashion.
Provide technical support for the admission team related to Hubspot, InResonance, and all other software and databases needed to maximize efficiency.
Develop and monitor statistical reports to enhance recruitment strategies, yield management, forecasting, and operational efficiency.
Ensures that families are communicated with at an appropriate frequency and collaborates with admission officers to provide consistency and progress between working drawers.
Exceptional writing, editing, and speaking skills with meticulous attention to detail, creativity, quality, and timeliness.
Demonstrated fluency with Hubspot and Filemaker based-databases.
Ability to analyze and interpret data to inform which actions the admission team will pursue to increase yield and efficiency.
A strong track record of managing multiple concurrent initiatives with competing deadlines.
Should possess high energy, attention to detail, and the ability to organize effectively
Higher education degree is expected, or, any combination of education and experience which provides the applicant with the knowledge, skills and abilities, required to perform the job.
Possesses computer knowledge and experience with databases.
Hawai`i Preparatory Academy, founded in 1949, is an independent coeducational school providing a full range of opportunities for students from kindergarten through grade 12. Our boarding program admits students in grades 9 through 12.
The school has two campuses in the town of Waimea (Kamuela) on the island of Hawai`i. The Lower and Middle Schools are located on nine acres in the heart of Hawai...`i's ranching country, while the Upper School is located just two miles away on a 200-acre campus at the foot of the Kohala Mountains.