Business Management, Facilities or Plant Operations
4 Year Degree
Title: Administrative Assistant – Day School
Status: Full Time, Twelve Months
The Administrative Assistant will perform a variety of high-level administrative and secretarial functions. This position will have integral role in managing the day-to- day operations of KCA and support for the Principal. The Administrative Assistant must be creative and enjoy working within an educational environment. The Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This position requires a high level of independent thinking, as well as wordsmith and writing skills.
Responsibilities and Duties
Plans and establishes the implementation of clerical procedures in a school office to insure timely preparation and submission of reports, records, studies, letters, and other materials.
Performs clerical work related to such matters as admissions applications, enrollment, attendance, curriculum, personnel, organization, budgeting, accidents, student grades, special programs, time reporting, and requisitions and purchase orders for supplies and equipment.
Performs secretarial duties for the principal by arranging appointments, maintaining an appointment calendar, receiving visitors, screening telephone calls and mail, and composing communications from general instructions or rough notes.
Utilizes the use of applications software to conduct school business including payroll, procurement, financial reports, attendance, personnel matters, and secretarial duties.
Reviews communications, bulletins, reports, and other items and obtains information from a variety of sources as requested by the administrator in order to advise on necessary actions and to provide information to school personnel, parents, students, and others.
Answers or refers inquiries, contacts administrative offices and public service agencies, interprets school policies, and coordinates and provides approved information to parents, students, school personnel, and the public over the telephone, in writing and in person.
Requests available teachers to cover classes during absences of regular or substitute teachers and maintains related records; may watch over a class in the event of a substitute not being readily available.
Orients new and substitute teachers, parent groups, volunteers, and aides in school and office administrative policies and procedures and issues materials, such as memos and keys.
Organizes and maintains files, records and guides.
Performs miscellaneous clerical work, such as filing, typing, relaying messages, operating office machines, and opening and routing mail.
May oversee students waiting in the main office of the school.
May provide guidance to volunteers and others working in the school office.
Prepares and proofreads class schedules and other materials and supervises their distribution; provides rosters and attendance sheets to teachers.
Provides minor first aid and arranges for care of ill or injured students; files injury reports and calls parents to notify them of the incident.
Performs related duties as assigned.
Training: Equivalent to a Bachelor’s degree or two additional years of experience.
Experience: A minimum of two years relevant experience within a not-for profit environment, preferably in private education.
Knowledge of: Microsoft Office suite; Google Docs; typing; basic arithmetic; school office procedures, practices, and equipment; correct spelling, punctuation, and grammatical usage; basic Internet and web browsing techniques; basic computer security and privacy issues; knowledge of Rediker desired.
Ability to: Interact with students, teachers, and staff with tactfulness, cooperation, and positivity; plan and supervise clerical work for maximum efficiency in the utilization of staff, including scheduling, establishing priorities, and responding to problems; the ability to type quickly and accurately; utilize the capabilities of a personal computer and various business-oriented computer applications such as word processing programs, spreadsheets, database managers; operate a variety of office machines including computers; compile and check data for reports; compose written communications; demonstrate initiative and good judgment while working under pressure and frequent interruptions; obtain and impart information tactfully and accurately; keep confidential information private.
Application Materials Required
Resume, Cover Letter, Salary History, and Writing Sample
Kabbalah Children’s Academy was founded in 1998 by the Rav and Karen Berg. Kabbalah Children’s Academy was tasked with the mission of providing children with an education that addresses the whole child, mind, body and spirit. Making the world a better place for all of humanity has always been the goal of the Kabbalah Centre. Our goal includes offering children an academically enriched, well-rounded education utilizing the deep but simple concepts of Kabbalah as the foundation.