Friends Seminary is seeking a meticulous and accurate Advancement Database Manager. This individual oversees the day-to-day operations of all aspects of the Institutional Advancement database and assures high standards of quality, consistency, and accuracy in its alumni and development-related systems. The Database Manager reports to the Director of Institutional Advancement and is responsible for the overall integrity of The Raiser’s Edge database and its link with the rest of Blackbaud.
The Database Manager provides strategic leadership, as well as long-range and short-term planning, in the areas of gift processing, database integrity, reporting, data analysis and system enhancements. This position also works closely with all members of the Advancement Office, and the Admissions Office, Technology and Business offices.
Database Management in Raiser’s Edge
Responsible for oversight of the Institutional Advancement database for the School including data integrity, reports, gift and demographic data entry, prospect management, and overall system upgrades and use
Enters all gifts into Raiser’s Edge
Implements new methods of coding to extract data properly
Oversees monthly financial reconciliation with the Business Office
Responds to auditor queries concerning annual audit
Trains advancement staff in proper use of database
Develops and maintains a dynamic list of policies, procedures and regulations related to the use of the School’s Institutional Advancement systems
Produces daily gift deposits
Develops and produces detailed monthly gift reports and other reports as needed
Produces and edits all lists and reports for Annual Report
Produces mailing lists for advancement staff
Designs and produces prospect reports
Assists in analyzing fundraising practices and results
Manages availability of research data through Raiser’s Edge
In concert with Gift Officers, produces pledge reminders on a bi-annual schedule
Collaborates with the Technology Department on database upgrades
Analyzes the needs of users, recommends systems solutions and oversees systems upgrades and conversions
Collaborates with Admissions and Business Offices, to ensure new family data is accurate and synchronized
Works with Auction Benefit Director managing data in 501 Auction and ensuring proper receipting and consolidation of data into Raiser’s Edge.
Bachelor’s degree (or equivalent education and experience) with a minimum of three year’s relevant experience (database management)
Support of the School’s mission and core values
Experience with Blackbaud’s The Raiser’s Edge and Crystal Reports. Experience with RE NXT preferred
Experience with Google applications including Gmail, Google Drive and Google Calendar
Demonstrated advanced skills in using Microsoft Office programs, especially in using the mail merge tool and Excel functions.
Demonstrated success in detail-oriented work and outstanding organizational skills
Ability to track and manage multiple tasks and meet deadlines
Ability to communicate effectively, positively and accurately in person and in writing with all constituents in a school environment
Ability to work independently and produce quality results on schedule
Ability to work some evenings and weekends, particularly during peak periods (spring benefit, calendar and fiscal year-ends, etc)
When submitting your resume, kindly reference in the subject line: your first and last name, the position you are applying for and where you heard about the position, i.e: Smith, John – Database Manager - Friends Website
You will receive a confirmation email when you submit your application online. Kindly submit your information only once per school year. No phone calls, please.
Friends Seminary educates students from kindergarten through twelfth grade, under the care of the New York Quarterly Meeting of the Religious Society of Friends. Through instruction and example, students follow their curiosity and exercise their imaginations as they develop as scholars, artists and athletes. In a community that cultivates the intellect through keen observation, critical thinking a...nd coherent expression, we strive to respond to one another, valuing the single voice as well as the effort to reach consensus. The disciplines of silence, study and service provide the matrix for growth: silence opens us to change; study helps us to know the world; service challenges us to put our values into practice. At Friends Seminary, education occurs within the context of the Quaker belief in the Inner Light – that of God in every person. "Guided by the ideals of integrity, peace, equality and simplicity, and by our commitment to diversity, we do more than prepare students for the world that is: we help them bring about the world that ought to be."*
* This last sentence is adapted from Faith and Practice: The Book of Discipline of the New York Yearly Meeting of the Religious Society of Friends (1974).
Adopted January 2006