Summary: The Advancement Services Manager is responsible for the management of the Shady Hill advancement office database and is integral to the Advancement team via maximizing the effectiveness of the Raiser’s Edge database and in leveraging data for fundraising initiatives. The Advancement Services Manager is responsible for the strategic oversight and maintenance of the fundraising database and financial records, manage gift processing, and support the information needs of the advancement office including data extraction, reporting, training and project management. This person serves as a liaison to the Business Office, Admissions, and Technology Services to coordinate data flow and reconciliation. This person proactively determines and implements best practices to ensure optimal use of RE database. This person reports to the Associate Director of Advancement. This is a full-time, 12 month position.
Primary Job Duties and Responsibilities
Create and execute a strategic technical vision encompassing the ways in which data can support the operations of the Development and Alumni Relations Office, including establishing policies and procedures to ensure data integrity and implementing best practices
Extract and report accurate and relevant data from Raiser’s Edge in a timely way, including creating queries, exports, and reports in support of the Development team’s fundraising, stewardship and alumni/parent relations efforts, such as solicitations, event invitations, Annual Report, market value updates, campaign reporting, end-of-month reports, Shady Hill School magazine mailing, phonathon forms, pledge reminders, Head of School donor thank you notes, financial surveys, etc.
Create and/or lead production of all custom reporting needs.
Collaborate with the Associate Director of Advancement to over see the moves management process
Administer the Raiser’s Edge database, including:
Establish and maintain processes to ensure overall data integrity, implement structure of attributes, code tables, business rules, and other functions
Handle data imports, global changes and manage data hygiene efforts
Work closely with campus-wide offices to ensure timely data flow and reconciliation
Work with Technology Services to test and schedule software upgrades/patches and other related support to ensure optimal database performance
Establish protocols and procedures to protect the integrity of the data in the database
Establish and oversee all gift processing functions and procedures, including timely entry of donations, review of gift documentation, and issuance of tax receipts
Serve as lead for all reports related to giving and act as primary liaison with the Business Office to ensure financial reconciliation, including monthly reporting and the annual audit
Manage the monthly and annual gift reconciliation process, including pledge status reporting
Maintain annual benchmarking surveys related to Advancement, including the CAE VSE and NAIS
Confer with staff and work collaboratively on how to best use data effectively to accomplish the mission of the department; evaluate specific programmatic data needs; advise on integration with Raiser’s Edge; and follow projects to completion. Provide technical training for staff, including use of the RE database
Other duties and responsibilities as assigned
Skills and Abilities
Demonstrated ability to embrace the school’s mission
Excellent administrative, organizational, and time management skills
Strong analytical skills
Advanced computer skills, including Microsoft office suite, email, and web-based applications
Ability to manage multiple projects in a fast-paced environment successfully and with a sense of humor
Ability to work independently and as a member of a team
Demonstrated excellent interpersonal skills and strong verbal and written communication skills
Punctuality and dependability
Ability to work in a diverse and multicultural setting effectively and professionally
Ability to maintain productive and professional relationships with students, employees, school parents, and the ?Board of Trustees
Adherence to all personnel policies, procedures, and rules promulgated by the School
Education and Experience Requirements
Bachelor’s degree required
5 years of database management experience
Experience with Raiser’s Edge preferred
Capital campaign experience preferred
A minimum of standard business hours Monday – Friday
Ability to occasionally work evenings and weekends as necessary ?
For ten decades, Shady Hill, a school of approximately 500 students (B-8) and seventy-five full- and part-time teachers, has been a leader in progressive elementary education. The year-long central subject study, which emphasizes strong content, the use of primary sources, acquisition of essential skills, and self-discovery, forms the core of our curriculum. The school’s program allows children ...to explore their worlds and test their powers. We seek to develop independent, joyful, and curious learners who respect their own accomplishments and those of others. This same philosophy guides our curriculum in mathematics, science, world languages, physical education, and the arts.
We strive to be a community whose values are strong and which is unafraid to engage students in important questions. As a diverse school, we believe that a varied and inclusive community is an educational and moral imperative that empowers us all. Therefore, we seek candidates who demonstrate a commitment to working in a diverse community.