On the foundation of the highest academic standards and Jewish ethical and spiritual values, Milken Community Schools develops students with sharp minds, generous hearts and kind souls. We value each member of our pluralistic community while we foster a deep connection to Israel, a lifelong dedication to the Jewish people, and a passionate commitment to the service of humanity and the perfection of God’s world.
Milken Community Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, place of national origin, sex, age, sexual orientation or physical handicap in it employment practices.
The Accounts Payable/ Payroll Assistant reports to the Controller and is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and expenditures as well as assisting with the processing of Paycom payroll.
Accounts Payable Duties:
Perform the day-to-day processing of accounts payable transactions to ensure Milken finances are maintained in an effective, up to date and accurate manner.
Receive and verify invoices and requisitions for goods and services
Verify that transactions comply with financial policies and procedures
Identify discrepancies and resolve billing issues
Charge expenses to accounts and departments by analyzing invoice/expense reports
Process check requests approved for payment, obtain signatures and mail checks as appropriate
Maintain accounts payable files
Enter invoices for payment
Manage the weekly check run
Match invoices to checks and obtain all signatures for checks
Scan invoices, approval and check stub into the system.
Prepare vendor checks for mailing
Prepare manual checks as and when required
Prepare and mail out 1099s for vendors
Distribute credit information to vendors
Maintain updated vendor files
Reconcile school credit card accounts
Assist with set up and maintenance of employees in Paycom.
Maintains payroll information by collecting, calculating, and entering data
Update payroll records by entering changes in exemptions, insurance coverage, and job title
Input changes in Paycom such as vacation, sick hours, new hire, termination, and other personnel related information.
Prepare and submit semi-weekly payroll via Paycom online payroll system.
Calculate and prepare manual checks as needed
Scan annual employment contracts and other related documents into Paycom
Other Duties and Responsibilities
Receive and record all cash receipts
Disperse petty cash to employees and keep track of petty cash drawer. Follow up with employees for receipts
Process requests for certificates of insurance
Assist the Controller with the annual financial statement audit as needed
Assist in distributing departmental budgets
Scan and save all bank deposits into accounting database
Distribute Business Office mail
Miscellaneous administrative tasks as needed
Qualifications / Experience Required:
Intermediate knowledge of principles of accounting and business office practices
Experience as accounts payable clerk
Ability to maintain a high level of accuracy in preparing and entering financial information
Ability to maintain confidentiality concerning financial and employee files
Effective oral and written communication skills, with excellent interpersonal skills
Strong research and analysis skills
Experience with MS Office
Knowledge of database software (especially Blackbaud Financial Edge) preferred
Ability to work in a team environment
Willingness to grow knowledge base through training and professional development
Additional Salary Information: Salary is commensurate with experience.
Milken Community High School is the largest community, Jewish day school in the United States. On the foundation of the highest academic standards and Jewish ethical and spiritual values, Milken Community High School develops students with sharp minds, generous hearts and kind souls. We value each
member of our pluralistic community while we foster a deep connection to Israel, a lifelong dedicat...ion to the Jewish people and a passionate commitment to the service of humanity and the perfection of God's world.