Polished and professional, the Executive Assistant to the Head of School will provide confident and consistent support to the Head of School, including but not limited to all aspects of daily operations, i.e., calendar management, email communications, travel arrangements, answering and screening telephone calls, research, preparing PowerPoint and Excel documentations, as well as other duties necessary in helping to achieve the School’s mission and objectives. This role demands professionalism, discretion, efficiency, focus, attention to detail, the ability to manage multiple priorities seamlessly and effectively, as well as the ability to act and think independently and proactively.
This position requires someone with the ability to multi-task and always maintain a calm demeanor as this person is often the face and voice of the School. Knowledge of, an understanding of, and a demonstrated aptitude or competence in the performance responsibilities summarized above and listed below is essential:
Must maintain a high level of ethical behavior and confidentiality of information.
Must possess strong and effective organizational, administrative and time management skills.
Demonstrated ability to exercise good judgment, prioritize tasks, and work independently with a high degree of accuracy.
Highly proficient with PowerPoint, Excel, the Google suite, and the Microsoft Office suite.
Exceptional attention to detail and professionalism.
Appreciation of and commitment to single-sex education, diversity, and to serving the needs of a diverse population.
Must be team oriented with excellent interpersonal and communication skills.
Ability to work during high-demand periods where work may be time sensitive.
Willingness and ability to work flexible work schedule, including occasional evenings (attend Board Meetings, respond to email correspondence).
Experience and Training:
3-5 years of experience supporting a senior level executive in an educational setting or a comparable corporate setting preferred.
Bachelor's Degree or a combination of education and relative work experience.
Ability to handle highly sensitive matters with complete discretion and confidentiality.
Must possess the ability to develop and maintain effective working relationships with members of the Board of Trustees, senior administrators, Division Directors, the faculty, staff, students, parents, and other various school and community constituents; communicating effectively and professionally.
Must demonstrate high levels of discretion and tact in interactions.
Operational knowledge of general office machines and telephone systems.
The initiative and judgment to independently, problem solve, and prioritize.
The ability to work independently to develop and implement short and long term goals, but also ability to work as a strong team member when the situation warrants.
Excellent writing skills are essential to prepare clear, informative, and concise materials.
Ability to analyze, synthesize, and summarize information.
Experience arranging for travel, which may include flight, rental car, hotel accommodations, dinner reservations, itinerary and meeting schedules, both domestic and international.
Extensive experience with providing support during travel through multiple time zones.
Must be able to draft, edit, and finalize PowerPoint presentations.
The ability to process invoices, compile receipts, and reconcile credit card statements.
Must be willing to participate in ongoing training as requested.
Required Background Screening for Desired Candidate
State and Federal Criminal screening
Lincoln Schoolis an Equal Employment Opportunity Employer committed to inclusive excellence and does not discriminate on the basis of disability, race, color, religion, creed, sexual orientation, gender identity or expression, ancestry, citizenship, or national or ethnic origin.
Qualified candidates should submit a resume and cover letter to Teryl Wilson at firstname.lastname@example.org
Lincoln is an independent school in Providence, Rhode Island offering a rigorous and exciting learning experience that blends tradition with innovation. As the nation’s only independent school for girls rooted in Quaker values, we provide a unique educational community for grades 1 through 12. We also offer a coed program from six weeks through kindergarten. Our students come from the greater Providence area and beyond, and represent diverse backgrounds and religious traditions.