Summary of Position: The school seeks an experienced Database Administrator who is involved in the community and dedicated to carrying out the mission of the school. This position is a full-time, non-exempt staff position. The employee will work for 12 months of the year. The hired employee will report to the Assistant Director of Annual Giving and Alumni Relations and support the advancement activities of St. Michael's Academy. The Office of Advancement plans and executes a coordinated fundraising program integrating admissions, development, alumni relations, and communications.
Overview: Full-Time Raiser's Edge Database Administrator is responsible for the operation of the Advancement database including, constituent record management, gift and pledge processing, advanced data cleanup, reporting and analysis. The RE Database Manager is responsible for the integration and/or reconciliation of data from online sources, the business office, and the registrar's office. The RE Database Manager identifies ongoing opportunities to create and improve processes in support of the strategic goals of the Advancement Office.
Primary responsibilities include but are not limited to:
Data Integrity & Enrichment
Manage the operations and integration of ongoing imports of data.
Perform routine advanced maintenance and cleanup of records.
Conduct data enrichment activities such as electronic prospect screenings.
Systems Integration & Configuration
Responsible for the administration of Raiser's Edge with other database systems and payment processing platforms.
With the Assistant Director of Annual Giving & Alumni Relations, maintain database schema including Campaigns, Funds, Appeals, Code Tables, Attributes, and Solicit Codes.
Data Output, Mailing Lists, & Direct Mail Coordination
Prepare qualified constituent lists as needed for mailings. Generate necessary queries and lists including but not limited to, annual report lists, mailing information, and prospecting.
Constituent Record Management
Maintain comprehensive and accurate constituent records in Raiser's Edge.
Complete new student record integration and maintain current student and family records. Update graduating senior and family records following fiscal year end.
Oversee the import and export of data between Raiser's Edge and WhippleHill data systems.
Gift/Pledge Processing, Acknowledgements, and Receipts
Responsible for data entry and tracking of all charitable, planned giving gifts, and pledges to the school in accordance with IRS standards and St. Michael's Gift Acceptance Policy as well as data entry for all fundraising related events.
Generate and process gift receipts, acknowledgment letters, pledge reminders, and donor invoices through Raiser's Edge Export and Mail.
Reporting, Analysis, & Revenue Reconciliation
Assist the Assistant Director of Annual Giving & Alumni Relations in the regular production of fundraising and financial reports, dashboards, and data extracts as needed. Help with ongoing monthly and year-end revenue reconciliation and audit requests.
Required Experience, Degree and Skills:
Requires a minimum of 2 years of Blackbaud Raiser's Edge professional experience as an administrator/manager with a strong preference for backgrounds in institutional advancement or nonprofit fundraising
Proficiency in Microsoft Office Suite
Familiarity with Blackbaud's WhippleHill
Positive attitude towards students, staff, and faculty
Strong interpersonal skills and effective communication (written and verbal)
Exceptional organization, time management and prioritization skills
St. Michael’s Catholic Academy in Austin, TX, is a Christ-centered, college preparatory learning community, inspiring lives of service, courage, personal integrity, and intellectual curiosity. We are distinguished by our Catholic tradition, a welcoming and diverse community, excellent academic programs and a variety of extracurricular activities.