Manage the Purchasing Cycle and weekly check run, assembling purchase orders, packing slips, invoices, statements to verify receipt of products/services, and to make timely payments. Verify expenses are approved and charged to correct account/department.
Purchasing Duties: Assist Faculty/Staff by placing orders for supplies/books/etc. as needed. Use school credit card, reconciling monthly statements for three account users.
Maintain and update database of vendors.
Assist Controller with set-up and maintenance of employees in on-line payroll system (Paycom).
Review timesheets for accuracy: collect, calculate and enter payroll data – extra pays, overtime employee reimbursements.
Prepare semi-monthly payroll on line and submit to Controller for processing.
Responsible for the accuracy of payroll-related disbursements: Retirement, Health Insurance, Union Dues.
Process requests for Certificates of Insurance.
Assist Controller with year-end audit process.
Miscellaneous duties as assigned.
Bachelor’s degree required; 5 years of related experience.
Knowledge of financial management and accounting principles.
Excellent communication and problem-solving skills.
Ability to handle confidential information.
Strong computer skills: word processing, spreadsheets, and knowledge of database software
(especially Blackbaud Financial Edge) preferred.
Demonstrated oral and written communication skills; draft and edit own correspondence and other materials.
Ability to convey financial information in a clear and understandable manner to a diverse group of individuals.
Ability to remain professional at all times, organizing and prioritizing work assignments.