At Walnut Hill School for the Arts, the Registrar plays a crucial administrative role in the school’s dynamic program of artistic and academic training. While reporting directly to the Director of Academic Studies, the Registrar works collaboratively with all of the program heads to generate and manage the school’s class schedules, collect and distribute student grades, comments, and transcripts, and maintain and update all of the student program records. In Walnut Hill’s busy and diverse international boarding program, the Registrar is an invaluable keeper of the data and information on which much of the life and work of the school depends.
Creation and management of the program schedules:
The Registrar is responsible for the creation of class schedules each year including the assigning of classes, rooms, and teachers across the program. This task is completed in collaboration with the arts and academic department heads, student advisors, the College Counseling Office, and the Director of Academic Support. Building the schedule and proper sectioning of the classes also involves frequent and timely communication with students and parents.
Collection and distribution of student grades and reports:
The Registrar plays a key role as the hub of all student program records and is responsible for maintaining the student information systems which gather progress reports, grades, and comments from both arts and academic teachers and distribute them to students and families. The Registrar also plays a key role in generating student transcripts for students and for the College Counseling Office.
Organization and administration of standardized testing:
In collaboration with the College Counseling Office and the Director of Academic Support, the Registrar organizes and facilitates the PSAT each fall as well as SAT and ACT tests for students with testing accommodations.
Secretarial and other duties:
The Registrar acts as secretary for a number of regular committees and meetings of the faculty, taking and distributing minutes as necessary. Other duties and responsibilities may be assigned as needed.
Skills and Qualifications:
Minimum 3-5 years of experience in an equivalent educational administrative support role
Proven success as a collaborative and highly organized systems manager
Skilled database manager, preferably with experience using SIS and LMS data systems
Experience in the building and management of a school’s master schedule a plus
Strong detail and systems orientation
Clear capacity to communicate and collaborate within a complex, dynamic organization
Ability to communicate complex information to faculty, staff, students, and parents
The mission of Walnut Hill is to educate talented, accomplished and intellectually engaged young artists from all over the world. The School does so in a diverse, humane and ethical community.
Founded in 1893, Walnut Hill offers intensive training in five arts disciplines: ballet, music, theater, visual art, and writing, in the context of rigorous academic preparation for college.