Position Objective: The Accounts Payable Coordinator is a full-time year round position and reports directly to the Assistant Controller. Major responsibility of the position is to perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.
Essential Duties and Responsibilities:
Ensure check requests, requests for reimbursement, and vendor invoices have proper approval and accounting code distribution according to business office policies.
Enter all approved invoices into the accounts payable module (AP) and post to the general ledger (G/L).
Pay all invoices within the time allowed to receive any discounts applicable during discount time frame.
Prepare checks for payment and issuance to approved vendors. Obtain proper signatures on checks and mail to vendor.
Record payments made via wire or ACH in accounts payable.
Record bank transfers.
Reconcile vendor accounts payable statements to invoices paid.
Maintain vendor files.
Maintain corporate credit card accounts. Reconcile statements to cardholder support and prepare journal entry to record monthly activity.
Assist with posting inventory invoices into PAWS CounterPoint system and prepare for posting to AP.
Resolve and/or dispute issues with vendors.
Assist with fiscal year end closing and audit preparations.
Assist with monthly closings and special departmental projects. Reconcile accounts payable aging report to the G/L monthly.
Prepare and run all accounts payable reports.
Prepare journal entries, as required (payroll, retirement, etc.).
Prepare analysis of accounts, as required.
Maintain school petty cash as well as manage cash needs for school personnel and events.
Distribute month end reports to the budget/cost center owners after the month end close process is complete.
Track and report capital expenditures.
Manage expense report requests for reimbursement process through ExponentHR
Provide support to Assistant Controller, Director of Accounting and CFO, as needed.
Promote the school’s statement of mission and philosophy.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Education and Experience:
High School Diploma (Bachelor’s degree preferred)
A minimum of five years’ experience in in business, accounting, or related field is preferred.
Computer proficiency, including MS Word and MS Excel
Knowledge of Blackbaud accounting software preferred
Ability to use basic office equipment
The School believes that each individual is entitled to equal employment opportunity without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran status or any other characteristic protected under federal, state, or local anti-discrimination laws. The School’s equal employment opportunity practices extend to recruitment, hiring, selection, compensation, benefits, transfer, promotion, training, discipline, and all other terms, conditions, and privileges of employment. All Employees are responsible for complying with the School’s equal employment opportunity policy.
Job Knowledge, Skills, and Abilities:
A team player with strong interpersonal skills to effectively and professionally communicate with the outside vendors, the entire school community, including a wide variety of school constituents
Must have excellent Microsoft Office skills; proficiency in Excel is required
Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
Must possess strong interpersonal skills
Must be able to communicate clearly, both written and orally, as to communicate with employees and other school constituents.
Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
Must be able to prioritize and plan work activities as to use time efficiently
Must be able to switch between unrelated tasks seamlessly and quickly in order to keep up with daily required tasks
Must be organized, accurate, thorough, and able to monitor work for quality
Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback
Ability to work both independently and with supervision
Thank you for exploring the professional opportunities available at Parish Episcopal School. As a place that seeks to add value to the lives of the students in our community, we search for faculty members who possess a passion for their subject, an eagerness to build meaningful relationships with those they teach and a recognition of the important place that contemplation and reflection hold in t...he educational process.
If you are committed to purposeful work and possess a spirit of possibility, I would invite you to learn more about Parish through our website and to apply for an appropriate position.
Parish Episcopal School is an equal opportunity employer and affords equal opportunity to all applicants for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status or any other status protected by law.