The Accounts Payable Specialist is responsible for assisting the Senior Accountant in administering the non-instructional affairs and systems/procedures of the School, including providing financial, operational, human resource, and other support. All accounting work is to be completed in accordance with the School’s established systems of internal control, per the Business Office Policy & Procedure Manual.
The Accounts Payable Specialist reports to the Senior Accountant of the School.
Accounts Payable: Processes payments of bills for the School, Day School Foundation and Church, matching up checks with invoices, obtaining signatures, mailing, and filing as directed by the Senior Accountant. Manages a petty cash fund for small and immediate monetary needs. Maintains Vendor W9’s and prepares annual 1099 and 1096 filing. Tracks Sales & Use Tax transactions on a calendar basis, and assists in preparation of the annual Sales & Use tax filing to State of California.
Accounts Receivable: Maintains the Customer List of Families and Students. Prepares and mails/emails annual, semi-annual and monthly tuition invoices, monthly extended care invoices, and outdoor education invoices.Records payments and sales receipts into the Accounts Receivable ledger. Prepares and mails/emails monthly statements.
Purchasing: Processes all school purchases through a purchase order system, includes coordinating all annual classroom book and supply purchases for faculty. Assists the Church with purchases as requested. Confirms receipt of materials ordered for invoice approval. Delivers faculty orders to classrooms.
Other: Maintains Business Office records and filing maintenance. Performs other duties as requested or assigned by the Senior Accountant.
This is a part-time position, 20 hours a week. Compensation is based upon experience.
At least 2 years of Accounts Payable, Accounts Receivable and Purchasing experience
St. Matthew’s Episcopal Day School is an independent, Episcopal day school, founded in 1953 and located on a beautiful and historic campus in downtown San Mateo, 19 miles south of San Francisco. The School serves over 300 students in Preschool through Grade 8 with a program rich in tradition, innovation, and purpose.
The St. Matthew’s experience begins with our commitment to ac...ademic excellence -- students learn to use their minds well, in the context of a school community devoted to the whole person – heart, mind, body, and spirit. Our Episcopal tradition provides an authentic language for teaching values and forming character. The result is an education that equips young people with the knowledge, skills, and experience to serve as leaders, in their further education in high school and college and in their communities through life.
The School's mission is to inspire, through an academically challenging course of study, the intellectual curiosity, confidence, moral courage, and character that prepare students to be leaders of positive change in the world.