The Advancement Services Assistant is responsible for supporting the cultivation, solicitation, and stewardship of Episcopal School of Jacksonville’s donor prospects and supporters. The position serves as the key manager for the Raiser’s Edge database from gift entry to reporting, although others in the office also use the database daily in their work. The Advancement Services Assistant also supports the other members of the office in distinct administrative ways.
Responsibilities include the following:
Maintain regular biographical data changes to constituent records in the Blackbaud Raiser’s Edge database and create new records for newly enrolled students and their relationships
Enter gifts into the database and generate acknowledgment letters, receipts, and pledge reminders, in coordination with other office staff
Prepare queries, exports, and reports as needed from Blackbaud Raiser’s Edge, including the Annual Report to Donors report and constituent lists for solicitations
Serve as the team leader on the school’s data manual, documenting and updating data policies and procedures.
Provide support to the director of institutional advancement during capital campaigns through reporting to campaign committees, solicitation lists and imports of constituent actions.
Provide administrative support for the advancement staff, including taking minutes at meetings of the Advancement Committee of the Board of Trustees.
Process and distribute mail
Maintain the advancement office budget and verify monthly with the business office report
Coordinate advancement events with the School’s master calendar
Attend events and provide support for advancement office activities and events as needed
Attend weekly advancement staff meetings and prepare weekly reports for the meetings
Provide support for major campus events through such things as processing check requests, purchase orders, facility and maintenance requests, as well as some coordination of food and meeting setup.
Stay current with School activities, accomplishments, and issues in order to communicate effectively with others about the School
Maintain close, positive working relationships with donors, volunteers, outside vendors, co-workers, faculty, maintenance, and other staff
Promote the School and the Advancement functions in the school community and the larger Jacksonville community
High-level experience in Blackbaud Raiser’s Edge, MS Excel, MS Word.
Minimum 5 years work experience, preferably using Raiser’s Edge.
Ability to work on multiple deadlines, large projects.
Occasional evening and weekend work required.
Confidentiality and professionalism are required.
Standard office hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.
This position is 12 months, 40 hours per week.
Additional Salary Information: Episcopal School of Jacksonville offers a competitive salary for this position, based on experience level. Benefits include medical, disability and life insurance, 403b retirement plan, paid lunch in the cafeteria, free parking, and generous vacation.
Founded in 1966, Episcopal School of Jacksonville has distinguished itself as the finest college preparatory school in North Florida. Located on 88 acres along the beautiful St. Johns River, Episcopal provides a challenging educational experience for students of all backgrounds in grades 6 through 12.
The mission of Episcopal is to provide a superior college-preparatory education in an enviro...nment marked by high expectation, Christian nurture, and social diversity. Through a balanced program of academics, arts and athletics, Episcopal’s faculty seeks to stimulate in each student intellectual growth, character development, responsible leadership, and a commitment to community service.
Interested candidates should submit a cover letter, a resume, and a list of references to: email@example.com