Wildwood School is a preeminent, progressive coed, college-preparatory day school in West Los Angeles serving 700 students from kindergarten through 12th grade on two campuses. The school is seeking a collaborative Alumni Relations and Event Assistant to join a fast-paced, dynamic Advancement Department.
The Administrative Assistant for Events and Alumni Relations reports to both the Director of Development and the Director of Alumni Relations and works closely with others on the Advancement team. The Administrative Assistant is responsible for helping to grow Wildwood’s alumni program, writing and editing electronic communications, and executing departmental events. The Administrative Assistant also serves as a member of the Advancement team. Responsibilities include, but are not limited to:
Plan and execute a series of special events, including: training and appreciation events, Grandparents’ and Special Friends’ Days, senior breakfasts, new parent cultivation, Alumni Day, alumni social events and other events as needed
Create and maintain event plans and timelines necessary to coordinate mailings, track budget, and distribute event responsibilities amongst the team
Manage events from start to finish, including: invitation design and distribution, reminders and social media presence, vendor management, facilities set-up, guest/registration lists, event close-out, follow up and database coordination
Assist with managing set-up, on-site production, and clean-up, as necessary
Collaborate with appropriate members of the Advancement team (and other school departments) to identify the goals, strategy and outcome of each event and provide ongoing improvement in planning and implementation
Help grow and maintain relationships between Wildwood School and its alumni
Support the Alumni Council, alumni events, communications, social media, and other activities connecting alumni to the school
Solicit alumni content for newsletters and school publications, such as class notes, alumni profiles, lists of accomplishments and awards, etc.
Initiate regular correspondence with alumni through social media channels
Build strong and comprehensive records for alumni as part of the Raiser’s Edge database
Implement programs that create opportunities for alumni to volunteer, engage with, and financially support Wildwood School
Help develop and steward the alumni giving program, including annual giving and reunion giving
Organize affinity groups and social events that promote a sense of community and pride amongst alumni
Other duties as assigned
Qualified candidates must submit a cover letter, salary history, current resume, and related documents via email to firstname.lastname@example.org. No phone inquiries will be accepted. Comprehensive benefits offered, salary commensurate with experience. Please include in subject line “Events and Alumni Relations.”
To learn more about Wildwood School, visit our website at www.wildwood.org. Wildwood School is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.
Demonstrated experience managing events ranging in size and scope, preferably in an academic or non-profit setting
Ability to complete multiple tasks on time with competing priorities and deadlines
Ability to develop and maintain effective relationships with all stakeholders within the school community, while maintaining appropriate professionalism and confidentiality
Ability to work effectively and collaboratively as part of a team
Excellent written and verbal communication skills
Fluency in Microsoft Word, Excel and social media tools
Experience with Raisers Edge or a similar donor database
A commitment to, and enthusiasm for, Wildwood’s mission, vision, and case for support of independent school education
Wildwood School is a dynamic, urban, coed, college-preparatory, progressive day school in West Los Angeles. The school enrolls 752 students from kindergarten through 12th grade in three divisions on two campuses.