The Business Administrator serves on the school Executive Team, reporting directly to the Head of School. The position requires knowledge and experience in several key areas including Finance, Human Resources, and Transportation. Responsibilities are listed here and a more detailed description and discussion will help clarify this important leadership role. Duties include responsibility for all general ledger accounting, accounts receivable, accounts payable and payroll, and the production of monthly financial and statistical reports. The Business Manager will establish and implement financial and human resource objectives, policies, and programs, which are in alignment with SCS’s overall mission, vision, and core values. This is a key leadership opportunity and we are looking nationwide for this position.
Assist in the coordination of financial planning and budget management functions. Assist the Head of School and Finance Committee in preparing an annual budget.
Ensure financial management software data is accurate and up to date to facilitate real time data relative to the school’s financial position in regards to cash position, cash flow, income and expense and balance sheet positions.
Monitor and analyze monthly operating results and appropriate forecasts against budget. Provide detailed and summary level data that facilitates easily understood financial positions and promotes fast and accurate decision- making.
Oversee daily operations related to financial and money management.
Manage the preparation of financial outlooks and financial forecasts as required outside of the normal monthly processes or as requested.
Be the primary interface to the independent accounting firm for information and coordination of audits, public record filings and tax returns.
Ensure compliance with local, state, and federal reporting requirements for sales tax, payroll and contractor payments, county property appraisal and workers compensation.
Ensure appropriate cash handling and financial record keeping processes and procedures are in place to prevent misappropriation of funds. Provide recommendations and implement procedural improvements where necessary.
Make recommendations on ways to reduce expenses and find efficiencies within school operations.
Review school insurance policies at least annually to ensure adequate coverage in all areas – multi-peril, auto, umbrella, employment practices, directors’ and officers’, etc., - and manage any changes or additions.
Coordinate requests for Additional Insured insurance coverage for off-site school functions.
Punctually attend all Finance Committee and Board meetings as directed.
Ensure all staff working with financial software is trained and aware of the specific SCS chart of accounts and accounting management procedures.
Ensure access to SCS financial data and records is restricted to only those with a “need to know”. Work closely with IT manager to ensure appropriate systems access restrictions are in place and anyone accessing financial data has your prior concurrence.
Hiring, training, evaluating, and retaining competent staff to execute all functions for which this position has oversight responsibilities.
Human Resource Management
Coordinate annual review and quote solicitation for employee benefits with insurance brokerage firm.
Lead annual open enrollment process.
Manage benefit enrollment and maintenance for all benefit plans.
Ensure all benefit providers are recording enrollment changes accurately and in a timely manner.
Track various governmental requirements such as COBRA, EEOC reporting, FMLA, personnel documentation and employment policies and practices.
Provide payroll data – salaries, benefits and deductions.
Must exercise discretion and maintain confidentiality.
Interact in a Christ-like manner at all times. Utilizes the interpersonal relationship method of “Matthew 18” as commanded by Jesus Christ.
Maintain and/or create updated employee contracts, employee manuals and keep in compliance with all state and federal employment law.
Develop annual maintenance schedule and budget for bus maintenance, insurance, and purchase.
Ensure adequate number of bus drivers are hired and trained.