Administrative Assistant for Development and Alumni Relations
St. Mark's School of Texas
December 20, 2017
Full Time - Faculty
St. Mark’s School of Texas seeks an experienced Administrative Assistant to join our Office of Development & Alumni Relations. The Office of Development & Alumni Relations is responsible for planning, implementing, and managing all constituent relations between the School and different constituency groups including Alumni, donors, parents, and students. This position reports to the Director of Development and will ensure that the Office of Development & Alumni Relations is well-organized and functions smoothly by managing office activities, scheduling meetings and appointments, making travel arrangements, maintaining the calendar of appointments and events, preparing meeting briefs, and completing expense reports. They will maintain files, track relationships, and monitor pledges/gifts for donors. They will assist with the coordination of alumni outreach and other office initiatives. The person in this position must excel in managing relationships, event management, providing outstanding customer service, and must be an enthusiastic professional with the highest standards of excellence. This position will require some weekend and evening work, in addition to local and regional travel.
Ensure that the Director of Development is well-organized and functions smoothly by managing office activities, scheduling meetings and appointments, making travel arrangements, maintaining the calendar of appointments and events, and completing expense reports
Support the Director of Development in their his work regarding key donor relationships
Coordinate logistics and communication for meetings involving the Director of Development
Provide administrative support to the Senior Director of Leadership Gifts and for the activities of the Office Development & Alumni Relations
Responsible for communication (oral and written) with students, faculty, administration, staff, alumni, parents, and outside community members
Maintain files, track relationships and monitor pledges/gifts for key prospects and donors for the Office of Development & Alumni Relations, using Raiser’s Edge software
Ensure stewardship of naming opportunities and donor recognition
Utilize Microsoft Office Suite to prepare and edit correspondence, presentations, reports, charts, graphs, etc.
Maintain the confidentiality and security of sensitive communications and work product
Maintain positive, professional working relationships with all school constituencies
Perform other duties or projects, as assigned
Bachelor’s degree from an accredited college or university
Two to three years of progressively responsible professional experience in administrative functions
Experience in a development/fundraising setting is preferred
Outstanding communication skills (written and verbal), customer service, interpersonal skills, professional demeanor, and telephone mannerisms
Excellent computer and calendaring skills, including a working knowledge of Microsoft Office Outlook, Word, Excel, and PowerPoint
Experience with Raiser’s Edge (or a comparable database) preferred
Demonstrated ability to effectively interact with employees and visitors
Demonstrated organizational skills with attention to detail, strong problem-solving skills, and the ability to act independently and exercise sound judgment
Must be able to work effectively in a dynamic and fast-paced environment
Self-motivated and able to work independently
Physical Requirements/Working Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel, and to talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Founded in 1906, St. Mark's School of Texas is a non-sectarian, college-preparatory, independent day school for boys in grades one through twelve. The School’s charter states that it is “designed to afford its students well-rounded physical, intellectual, moral, and religious training and instruction.” The School is intended to be a diverse community of teachers and students who share a love of le...arning and who strive for high achievement in whatever they undertake.
St. Mark’s aims to prepare young men to assume leadership and responsibility in a competitive and changing world. To this end, the School professes and upholds certain values. These values include the discipline of postponing immediate gratification in the interests of earning eventual, hard-won satisfaction; the responsibility of defending one’s own ideas, of respecting the views of others, and of accepting the consequences for one’s own actions; and an appreciation for the lively connection between knowledge and responsibility and the obligation to serve.