St. Mark’s School of Texas seeks an experienced HR/Accounting Assistant to join the Business Office. This position reports to the Director of Human Resources and the Controller. The HR/Accounting Assistant will provide administrative support to both roles in accordance with school policies and procedures. The human resources duties include but are not limited to assisting with recruitment, hiring, employee relations, and personnel record keeping functions. This position must perform in a fast-paced environment and meet simultaneous deadlines while maintaining high levels of accuracy, professionalism, and confidentiality. Accounting duties include but are not limited to assisting with financial reporting and general accounting functions and ensuring that all documentation complies with school regulations and GAAP reporting guidelines.
Maintain the confidentiality and security of sensitive communications and work product.
Maintain positive, professional working relationships with all school constituencies.
Utilize Microsoft Office to prepare and edit correspondence, presentations, reports, charts, graphs, etc.
Provide front office coverage, when needed.
Perform other duties or projects, as assigned.
Assist the Director of Human Resources with administrative functions including filing, updating documents, and proper handling of confidential materials.
Assist with recruitment and onboarding activities of new employees.
Responsible for processing background checks.
Prepare and send contracts to new and current employees each year.
Assist with creating and updating HR forms and templates.
Responsible for scheduling and coordinating meetings and interviews.
Performs a variety of special projects and related duties as assigned by the Director of Human Resources.
Assists the Controller with administrative functions including filing, updating documents, and proper handling of confidential materials.
Provide clerical support to the Controller including data entry, month-end close, and reconciliations.
Receive, process and deposit cash receipts: gifts from the Development Office, deposits from tuition, enrollment contracts, summer camp, extended day and other programs, and receipts from other sources, including testing fees, student store sales and miscellaneous receipts.
Assist in budget process with data entry and report distribution.
Preparing and gathering information to assist with finance related presentations.
Performs a variety of special projects and related duties as assigned by the Controller.
Responsible for communication (oral and written) with students, faculty, administration, staff, alumni, parents, and outside community members.
Assist and maintain professional relationship with the Parents’ Association.
Associates Degree or higher in any field related to Human Resources, Business, Accounting, or equivalent work experience and training.
Minimum of two years relevant work experience working in accounting, business office or human resources environment is required.
Experienced and highly proficient with MS Office Suite. Very strong Excel skills (Intermediate/Advance Level) required.
Must have the ability to understand and quickly adapt to various computer software systems. Prior use of Blackbaud’s Financial Edge is desired.
Bilingual (English/Spanish) preferred.
Working knowledge of internal control procedures, general ledger, payroll, and human resources.
Ability to effectively manage competing deadlines.
Recognize and maintain a high-level of confidentiality.
Outstanding communication skills (written and verbal), interpersonal skills, professional demeanor, and telephone mannerisms.
Demonstrated ability to provide superior customer service.
Demonstrated ability to effectively interact with students, employees, and visitors.
Exceptional detail orientation and organizational skills, strong problem-solving skills.
Must be able to work effectively in a dynamic, and fast-paced team environment.
Self-motivated, able to work independently and exercise sound judgement.
Physical Requirements/Working Environment
May work around standard office conditions subject to frequent interruptions. Repetitive use of a keyboard at a workstation. Use of manual dexterity. Occasional exposure to large crowds and outdoor activity. Ability to work outside of normal working hours.
Founded in 1906, St. Mark's School of Texas is a non-sectarian, college-preparatory, independent day school for boys in grades one through twelve. The School’s charter states that it is “designed to afford its students well-rounded physical, intellectual, moral, and religious training and instruction.” The School is intended to be a diverse community of teachers and students who share a love of le...arning and who strive for high achievement in whatever they undertake.
St. Mark’s aims to prepare young men to assume leadership and responsibility in a competitive and changing world. To this end, the School professes and upholds certain values. These values include the discipline of postponing immediate gratification in the interests of earning eventual, hard-won satisfaction; the responsibility of defending one’s own ideas, of respecting the views of others, and of accepting the consequences for one’s own actions; and an appreciation for the lively connection between knowledge and responsibility and the obligation to serve.