Wyoming Seminary, or “Sem” as it is affectionately known, is situated in the beautiful Wyoming valley of northeast Pennsylvania, famously dubbed, the “valley with a heart.” In close proximity to the Poconos, the area contains many opportunities for outdoor pursuits with its picturesque mountains and lakes. Sem is also only two hours from New York City and Philadelphia.
Known as a school that encourages faculty and students to develop individuality and strength of character, there are abundant opportunities for student participation in a wide variety of well-developed athletic, artistic, and extra-curricular activities. Wyoming Seminary has always been a caring, diverse school that enrolls students from around northeast Pennsylvania, the United States and the world. With 174 years of successful educational service and a tradition of academic excellence, Wyoming Seminary enjoys a strong place in the independent school world.
The Registrar is a key member of the Upper School (9 – 12) Leadership Team and also provides targeted administrative support to the Lower School (Toddler – 8). The role is directly responsible for all student academic records and in conjunction with whole school academic leadership teams takes responsibility for all aspects of student scheduling and works to maintain integrity across all academic programs.
The Registrar is a highly motivated, creative professional with a good sense of humor and an ability to cope with the unexpected. The Registrar is capable of working in a dynamic environment and is able to balance detailed oriented work with the need to think and work strategically. This is a year-round position with specific responsibilities that include, but are not limited to:
Grade Reporting and Transcript Management
Responsible for organization and reporting of all comments, grades, advisor letters, and transcript reporting.
Handle incoming phone calls and email from graduates, school reps, parents, prospective and newly enrolled parents and students. Respond to faculty and student requests for data and process transcript requests.
Collaborate with Admissions and College Counseling to support students through their primary, secondary, and college (including NCAA requirements) as applicable needs
Interprets international academic reports to evaluate status against graduation requirements and to build a transcript.
Registration, Enrollment, and Scheduling
Coordinate with Admissions to ensure timely and accurate course selection for all new students and graduation / withdrawal of departing students and appropriate transfer of records.
Responsible for course selection process
Liaise with academic leadership and student service teams to develop the master schedule
Coordinate with division and academic leadership to maintain and manage the online course catalogue
Coordinate with division and academic leadership, deans, advisors, parents, and students to ensure each student’s compliance and progress against graduation requirements.
Liaise with academic leadership teams to drive strategic improvements to the enrollment process and development of the master schedule
Work in partnership with the Class Deans office, US administrative office, and all department chairs to ensure all aspects of records, academic scheduling, and grading are accurate and best support students
Serve on several school wide committees
Other duties as assigned
The ideal candidate will be available to start in January or February. Interested candidates should send their cover letter and resume to Lauren Streifer, Vice President for Academic Affairs, at email@example.com.
Skills and Qualifications:
Minimum 3-5 years of experience in an equivalent educational administrative support role
Bachelors degree required, MA or MBA preferred
Experience in the building and management of a school’s master schedule preferred
Experience with Student Information Systems (specifically Powerschool) preferred
Demonstrated proficiency with Microsoft office, database programs, and google drive
Strong detail and systems orientation
Ability to communicate complex information to faculty, staff, students, and parents
Love of schools, learning, and students
Demonstrated ability to handle sensitive information in a confidential manner
Demonstrated ability to work independently and take initiative with ongoing tasks and meet deadlines
Personable, positive, helpful personality; customer service mindset
Wyoming Seminary, or more affectionately known as "Sem," is the oldest coeducational independent college preparatory school in Northeastern Pennsylvania. Wyoming Seminary is a day and boarding school with two campuses three miles apart across from the city of Wilkes-Barre. The Lower School in Forty Fort is a day school with classes from preschool (age 3) through grade eight. The Upper School in Ki...ngston is a day/boarding community with classes from grades nine through twelve plus a postgraduate year.