Trinity School is an elementary-only independent day school serving ages Three through Sixth Grade with current enrollment of 613 students. The Director of Spotlight on Art and Special Events reports directly to the Director of Advancement and works closely with the Advancement team and school volunteers.
Under the guidance of the Director of Advancement, the Director of Spotlight on Art and Special Events is responsible for leading, planning, implementing, executing, and evaluating all special events directed by The Office of Advancement at Trinity. Responsibilities include devising and communicating strategies, managing Spotlight on Art volunteers, and tracking and reporting event progress and results. Focus on maximizing monetary and volunteer support to further the School’s mission is critical.
Under the supervision of the Director of Advancement, responsibilities include:
The Office of Advancement oversees and directs approximately 30 events annually. The largest of these is Spotlight on Art. Consisting of three components—Neimans Pop Up Gallery, Six-Day Artist Market, and the Gala—the event involves over 200 volunteers and raises over $600,000 each year.
Spotlight on Art
With the Spotlight Chair and Leadership Team, manage and direct the planning and execution of Spotlight on Art, including its three components: Neimans Pop Up Gallery, Artists Market, and Gala.
Manage and provide guidance and support to all Spotlight volunteers for all activities surrounding the event, both on and off-campus.
Assist the Director of Advancement and the TSPA (Trinity School Parents’ Association) Nominating Committee each year in identifying volunteer leadership, including the key positions (Spotlight on Art Chair Elect, Artists Market Co-Chair Elects, and Auction Chair Elect).
Prepare and manage, in collaboration with the Spotlight Chairs, the Spotlight on Art budget, working closely with the School’s business office to ensure accurate accounting and timely processing of all invoices.
Serve as the primary contact for major Spotlight on Art vendors (to include but not be limited to auction support personnel, caterer, equipment rental companies, event site representatives, graphic designer, lighting company, photographer, printing company, and security personnel) throughout the year.
Compose and distribute all solicitation letters and acknowledgment/thank you letters, sponsorship collateral, and artist communications, in collaboration with the Chairs and Director of Advancement.
Along with the Artist Market volunteers, serve as a contact for Spotlight on Art Artists regarding their participation in the show, required forms and any questions that might arise.
Manage all Spotlight databases: Corporate and Individual Sponsors, Silent Auction, and Artists Market.
Assist the Children’s Art Project Chairs in overseeing the creation of the projects in each grade. Coordinate the work process at the School.
Provide guidance to the Marketing Committee including, but not limited to, processing all communications through The Office of Advancement (Director of Marketing and Communications), manage all issues relating to updates for the Spotlight on Art web pages, manage and disseminate all pertinent and relevant information to the internal Trinity community, provide content and support with the internal and external PR, advertising, and communications for Spotlight.
Advancement Events: Cultivation and Stewardship
Plan and execute all aspects of the following events, critical to the cultivation and stewardship of Trinity’s donors: developing timelines, budgets, print materials, mailings, supervision, catering needs, etc. for each.
Trinity Fund Events
Stewardship Events (dedications, endowed fund luncheons, retirement receptions, etc.)
Campaign Events (when applicable)
Perform all other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
A bachelor's degree; master’s degree preferred.
3-5 years experience in advancement/development and special events experience preferred
Ability to think strategically, to analyze and track data to meet and set goals and prepare projections.
Excellent planning and organizational skills as well as strong attention to detail.
Ability to manage a variety of programs and activities simultaneously and promote a spirit of teamwork among individuals to pursue common goals.
Demonstrated ability to communicate clearly and persuasively, orally and in writing, as well as a highly developed sense of propriety in dealing with sensitive information.
Strong interpersonal skills.
Proven ability to manage and motivate volunteers.
Ability to project an image of professional competence and credibility in representing Trinity School, and in creating a climate of confidence and trust.
Proficiency with Microsoft Office applications, including Word and Excel.
Knowledge of fundraising software, Raiser’s Edge 7.0 preferred.
Hours for this position are 7:30 AM to 4 PM, Monday – Friday and year-round, with frequent evening and weekend commitments.
Trinity School is an independent co-educational elementary school located in Atlanta, Georgia, serving ages three through Sixth Grade. Founded in 1951, the School is a non-profit, tax-exempt institution governed by an independent Board of Trustees. Since its founding, Trinity's vision has been to provide a nurturing environment in which to challenge students.
Trinity School includes the followi...ng:
Three-Year-Olds and Pre-K Program
EED (Early Elementary Division): Kindergarten through First Grade
UED (Upper Elementary Division): Second Grade through Sixth Grade
During the 2014-15 school year, 642 students are enrolled. Trinity's 43-acre campus is located in northwest Atlanta.
Trinity students learn to become dynamic leaders in a school that offers a solid academic foundation coupled with programs in the arts, physical education, technology, World Languages, and extracurricular areas. In a society of different cultures, interests, perspectives, and talents, we prepare our students to grow into well-informed young adults who understand their responsibility to others and to the greater community.