As part of the Office of External Affairs (OEA) team, The BB&N Fund Coordinator supports the ongoing fundraising efforts of The BB&N Fund team by providing support for reporting and analysis, gift acknowledgements, fundraising events, and volunteer management. This key operational position reports to the Director of The BB&N Fund.
Essential Duties and Responsibilities include the following:
Assist The BB&N Fund Team in executing all tasks related to meeting the goals and objectives of The BB&N Fund program for BB&N constituents.
Coordinate all BB&N Fund solicitation efforts including:
Producing and organizing all solicitation segments into Excel files for use by outside mail and email vendors.
Creation of personalized, mail merged donor letters for in-house mailings.
Ensure materials are produced on time according to marketing schedule.
Maintain mastery of the solicitation process including understanding and documentation of solicitation segments, analysis and use of solicitation codes, and criteria and query writing.
Provide timely and accurate reports and analysis using the fundraising database including:
Distributing reports to staff and volunteers weekly, monthly, quarterly, and annually as appropriate or as requested.
Demonstrating an understanding of report results and be able to represent the results to team members.
Documentation of reports and queries.
Perform database updates related to proposals, asks, and solicitation status throughout the year. Backup to data coordinator as needed for address and other database updates.
Support OEA events such as Grandfriends' Day, leadership donor receptions, BB&N reunion and other events by:
Coordinating and sending save the date announcements and invitations.
Accepting and updating database with RSVP data, creating name tags, and sign-in sheets.
Coordinating event logistics and interfacing with event vendors.
Performing event setup and staffing including greeting guests.
Providing post-event support.
Support The BB&N team volunteer management efforts by providing timely and accurate data to teams of volunteers.
Manage The BB&N Fund office logistics such as budget, team expenses, meetings, supplies, proofreading, and stationery.
Participate in the compilation and production of lists and documents for the BB&N Annual Report.
Research Corporate and Foundation prospects for annual and capital projects School-wide.
Other projects as needed by The BB&N Fund team or other members of the institutional advancement team
BA/BS plus 3-5 years in an administrative or analytics role preferably at an independent school or a higher education environment.
Entrepreneurial approach, collaborative personality, and positive ("can-do") demeanor.
Organized with strong time management skills and the ability to manage complex projects with multiple stakeholders. Ability to prioritize and work under deadlines with a sense of flexibility and humor.
Advanced experience in Excel, Word and mail merges, Google applications, email platforms, and facility with social media required.
Aptitude for numbers, ability to synthesize high volumes of data, and a strong desire to master the details.
Experience in the Millennium fundraising database and report writing tools preferred.
Willingness to understand donors’ rights and the distinction between public/private information and scrupulous attention to matters of discretion and confidentiality.
BB&N, a coeducational day school in Cambridge, MA, was established in 1974 by the merger of two independent schools, the Buckingham School and the Browne & Nichols School, founded respectively in 1889 and 1883. Located on multiple campuses, we work as one School in pursuit of excellence. We celebrate the diversity of our community which enriches our daily experience. At BB&N we foster intellectual curiosity, critical thinking, and a deep concern and respect for others.