Reporting to the Assistant Director of Development, the Development Assistant will be hired for the duration of the campaign to play a key role in Brearley’s fundraising and engagement efforts by providing administrative support to the Development & Alumnae Relations team.
Conduct routine data processing, including ongoing gift entry and share “daily gift log” information with colleagues.
Administer weekly gift acknowledgement process.
Assist with Annual Fund and Alumnae Relations mailings, including merging and printing volunteer profiles, letters, labels, and envelopes; folding and stuffing letters and invitations; and preparing volunteer materials.
Support a range of Development & Alumnae Relations activities by pulling lists, sending invitations both print and email, taking RSVPs, drafting briefings, making nametags, and helping with meeting materials
Participate in event staffing as needed, including occasional evenings and weekends.
Support the Assistant Director of Development by entering contact reports, pulling reports from the database and administrative work related to foundation reporting and planned gifts.
Participate in database management, accurately inputting and editing contact information and ClassNotes details, and completing regular data updates.
General office management duties including answering the general extension and directing calls, ordering supplies and overseeing equipment maintenance.
Other duties as assigned.
Bachelor’s degree. Aptitude for and experience with development database software or other data management tool. Proficiency with Microsoft office programs, including Excel and Word. Appreciation for Brearley’s educational mission.
Prior experience with Raiser’s Edge database. Knowledge of Brearley’s culture and community. Experience in fundraising and alumnae engagement.
The Development Assistant must be an efficient, reliable team player with a positive outlook and a welcoming demeanor. The position requires the ability to interface professionally with donors and volunteers, and discretion with confidential or sensitive information.
The Development Assistant must have excellent organizational skills, strong attention to detail, interpersonal skills, good judgment, and the ability to manage several projects simultaneously in a fast-paced, goal-oriented environment.
About The Brearley School
The Brearley School, an independent school for girls, was founded in 1884 to provide its students with a college-preparatory education equal in rigor to that of boys, and, in the words of the mission statement today, to prepare them for “active responsible citizenship in a democratic society.” Within a highly articulated 13-year curriculum, and with a 6:1 student-faculty ratio, teaching methods are varied, flexible and pragmatic, taking into account individual patterns of development and ways of learning. The School’s program is designed to challenge eager, able students intellectually, and to give each one the opportunity to gain competence, self-reliance and self-knowledge through academic achievement as well as experience in the visual and performing arts, sports, community service and a wide variety of extracurricular activities.
Brearley’s K-12 enrollment is divided into Lower School, Middle School and Upper School, and consists of about 690 students from throughout the New York metropolitan area who represent a diversity of backgrounds, experiences and points of view.