Director of Operations and Auxiliary Programs overseas the daily operation of the school, office staff, facilities, security, carpool, school events and all auxiliary programs.
Director of Operations is an active member of the leadership team in strategizing facility needs of the school and negotiates all lease agreements, participates in selection of architects and contractors and other vendors as needed.
Develops and executes business development strategies and creates programs to increase non-tuition revenue.
Manages and supervises the maintenance department which is responsible for Buildings, Grounds, and other facilities on campus.
Manages transportation systems and contracts.
Secures adequate systems and establishes procedures to meet the information needs of the school and its administration.
Maintains compliance with governmental regulations and changing regulatory environment by staying current on laws and regulations that may affect compliance.
Develops and implements school security program.
Oversees all facilities management, which includes all building repairs, construction, moves, gardening, janitorial and custodial function, and relations with renting organizations and neighbors.
Selects and recommends 3rd-party contractors and manages the fulfillment of their contract obligations, including quality control of their work.
Ensures compliance with local, state, and federal regulatory requirements, including work safety regulations.
Develops and executes strategy for maintenance and operation of the campus.
Collaborates with program and staff leadership, to understand special needs and maintain quality of support to the mission (e.g. academic leaders, athletics, technology, security).
Participates constructively in the strategic development and management of the campus (e.g. master plan, zoning compliance, utilities services, energy management).
Collaborate with school leadership, administration, and faculty to ensure all auxiliary programs align with Laurence School’s mission and philosophy.
Design, enhance, and expand program offerings in alignment with a strategic auxiliary programs vision.
Develop new programs, working with faculty and division heads to ensure that programs align with the school’s mission and meet the needs of families.
Continually explore innovative opportunities for leveraging the intellectual and physical assets of the school.
Optimize the use of school facilities outside the typical school day/year.
Annually seek and analyze input from participants and staff regarding the quality of their program experience.
Seek to identify partnerships that may enhance auxiliary program potential.
Oversee and manage daily operation of school and all its auxiliary programs including but not limited to: camps, academic programs, day camps, after-school enrichment programs, before and after care during the school year and the school’s ropes course
Provide an appropriately safe, caring, and enriching environment for all students, faculty, staff, and auxiliary program participants
Establish routines, provide positive guidance, and enforce policies and procedures, including disciplinary policies, in accordance with Laurence School’s stated values
Provide ongoing supervision and support of all faculty and staff of auxiliary programs in addition to the office in the daily operation of school
Develop and oversee all safety and health protocols in coordination with school risk management plan
Work with program directors and school nurse to ensure that all program staff are trained in health and safety policies as appropriate
Oversee all aspects of campus facility rentals by creating policies, protocols and procedures for facilities usage and pricing for all events and programs on Laurence School’s campus beyond the regular school day
Work with the Business Office to ensure fiscal health of school operation and its programs including:
Planning and coordinating auxiliary programs budget.
Coordinating registration, billing, and the collection of payments.
Negotiating and managing contracts with vendors and off-campus organizations.
Reporting results and providing reports on enrollment and staffing.
Monitor revenues and expenses per trimester in accordance with budgetary restrictions for bottom line performance across all programs.
Work with individual program directors to ensure profitability of their programs.
Marketing and Communications
In coordination with the Communications and Marketing department, develop and implement a comprehensive marketing strategy for all auxiliary programs.
Ensure that all auxiliary programs have an effective and accurate internet presence including website, social media, and digital marketing.
Plan and coordinate the publishing and advertising of program catalogues, brochures, and schedules.
Manage all marketing initiatives including open houses, mailers, brochures, camp fairs, and ad placement to promote and communicate the programs to prospective and enrolled participants.
Write and distribute regular communications among auxiliary program constituencies that effectively provide updated information and a sense of community.
Write weekly program updates for parents to be included in the weekly all-school communication.
Work with faculty and staff to ensure seamless communication between day and after-school programs.
Recruit, interview, and hire all auxiliary program independent contractors in compliance with school recruiting and hiring policies.
Ensure that all necessary and required forms, including background checks, are completed and on file.
Coordinate and conduct annual performance evaluations of all auxiliary program’s independent contractors.
Coordinate and communicate payments as needed with the Business Office.
Participate in assignments and projects as needed to improve school operations (i.e. buildings and grounds, safety, accreditation, committees, etc.).
Perform other duties as assigned by the Head of School and Chief Financial Officer.
Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. Successful candidates will have the energy and ambition to develop Laurence’s operations and auxiliary programs to the highest degree of excellence. The candidate will be organized, attentive to detail, and motivated by authentic interest in the experience of the participants in the programs. The ideal candidate will have familiarity with operation of independent schools, marketing, an enthusiasm for creating and a commitment to maintaining and growing the school’s existing, high-quality programs.
The requirements listed below are representative of knowledge, skill, and/or ability required to perform essential functions of the job:
5-7 years of independent school operation including extensive knowledge of auxiliary. programs in such environment experience with 3-5 years of progressively responsible experience in managing operations and auxiliary programs.
Expertise in marketing auxiliary programs using a variety of technology resources including social media.
Strong financial acumen with demonstrated ability to develop and manage a budget.
Well-developed collaborative work style; ability to interact with employees at all levels of the community.
An expert in youth development programming, demonstrating current and thorough knowledge of regulations, applicable laws, trends, best practices and new developments in field.
A creative self-starter who brings wisdom, perspective, confidence and excellent problem-solving skills to the position.
Excellent project management and organizational skills.
Knowledge and skill to negotiate and manage contracts.
Excellent oral and written communication skills.
Strong analytical skills with the ability to quickly and regularly adjust strategy based on the school’s needs.
An independent and strategic thinker capable of understanding the full scope of projects while seeing individual tasks through completion.
Experience with Microsoft Office products, Google applications, database management, website development, and digital media.
A positive outlook and a sense of humor.
A high level of integrity and an extraordinary work ethic.
The ability to pass state and federal background checks.
Ability to walk for long periods of time around campus
Ability to lift and/or move up to 30 pounds
Ability to climb stairs
Ability to sit at a desk working on a computer
Additional Salary Information: Laurence School is an equal-opportunity employer and does not discriminate based on upon race, religion, gender, national or ethnic origin, disability, or as otherwise prohibited by law. Our employees receive competitive salaries and excellent benefits, including group health and dental insurance, and a 401(k) Plan, with matching levels based upon years of service.
Competitive salary will be commensurate with level of experience.
About Laurence School
Laurence School is an independent, non-profit K-6 school established in 1953 with a strong commitment to the development of the Total Child through academic, social, emotional and physical development. Located in Valley Glen, California, the school has an enrollment of 300 students. To learn more, please visit the school website: www.laurenceschool.com