Stuart Hall School for Boys is seeking a dynamic and experienced administrative support staff member beginning June 1, 2018. This position is year round and full time. This integral role provides administrative support to the Business and Development Offices specifically as well as to the administrative team in general.
Stuart Hall School for Boys was founded in 1984 by William M. Gallop in response to the long-time need for a Catholic and Independent boys' school in the New Orleans area at the preschool and elementary levels. The School was named for Janet Erskine Stuart, a well-known religious of the Sacred Heart who was an English educator living at the turn of the century. Janet Erskine Stuart's writings and philosophy transcend the limits of time and represent the basis upon which the school was founded. The School is autonomous in setting its curriculum and determining its future. The School is a member of the Archdiocese of New Orleans and the National Association of Independent Schools (NAIS), the Independent School Association of the Southwest (ISAS), and the International Boys’ Schools Coalition (IBSC).
Stuart Hall is a unique expression of Catholic education because it is totally administered and staffed by lay people. The traditions of Catholic education, such as First Friday Services, Mass, chapel, the religion program, and the prayer life are meaningful expressions of the Catholic faith.
The mission of the Stuart Hall community is to live the words of Catholic educator Janet Erskine Stuart, RSCJ, Education is formation, not just information. The faculty and staff are dedicated to working with parents to help each child build a foundation for a life centered on a love for learning, a desire to help others, and a commitment to Gospel values.
How to Apply: All interested candidates should email a cover letter and resume to Mr. Kevin Avin, Headmaster, firstname.lastname@example.org by Friday, March 9, 2018.
Administrative Support Staff Duties and Responsibilities:
Formalize, professionalize, and integrate institutional systems including Business Office, Admissions, Student Services, and Communications.
Improve online services, digitization of records, and coordination of systems between departments including shared databases.
Assist with Business Office internal controls, separation of duties, and Human Resources.
Review and make recommendations on HR best practices regarding HR policies, procedures, forms and benefits, maintaining a service-oriented approach.
Work with the Business Office to maintain records electronically by integrating and consolidating systems and databases.
Provide clerical support to the Development Office for gift data entry, gift receipts, pledge reminders, appeal letters, and other administrative tasks including the use of Raiser’s Edge/Blackbaud.
Develop methods for information sharing between the Business Office and Development Office.
Utilize Education Edge software to enroll students in their scheduled classes.
Utilize the Events module in Raiser’s Edge, support events, record and monitor RSVPs, prepare name tags, help with event set-up and breakdown.
Create Raiser’s Edge reports, queries, and exports as needed.
On occasion, event support is required on evenings and weekends.
General administrative duties as assigned.
A bachelor’s degree with 2-3 years of professional experience, preferably in non profit/educational settings
Knowledge of office management systems and procedures. Raiser’s Edge database experience preferable
Working knowledge of office equipment
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Excellent attention to detail, professional attitude, and ability to maintain confidentiality
Excellent written and verbal communication skills
Familiarity with independent schools
Strong organizational skills with the ability to multi-task
Service oriented and highly diplomatic
Flexibility to interact with a range of constituents (alumnae, parents, faculty, students) while maintaining professional demeanor and decorum
High level of initiative, proven ability to work independently, good time-management skills, ability to work within tight deadlines