Working as a member of the Development Office and reporting to the Director of Constituent Engagement, the Assistant Director of Constituent Engagement is responsible for assisting in the planning and implementation of a comprehensive constituent relations program focused on engaging and cultivating alumni, parents, past parents, grandparents, and other friends of Shipley.
The Assistant Director is involved in all aspects of constituent engagement programs and is the lead for the School’s alumni engagement initiatives. The Assistant Director has a special focus on, and responsibility for, young alumni outreach and communications programming designed specifically to engage this constituency in School initiatives and with one another, with the aim of building a pipeline of donors that support overall development goals.
The Assistant Director works closely and collaboratively with Development colleagues who direct Shipley’s giving programs and the Development Administrative Coordinator. The Assistant Director also maintains important relationships across the School, particularly in the Communications & Marketing and Physical Plant departments.
Programs & Events:
Support the Director of Constituent Engagement in the implementation of a comprehensive calendar of engagement and cultivation programs and events that build community among alumni, parents, past parents, grandparents, and other friends of Shipley and serve the larger fundraising goals for the School.
Work directly with the Director of Constituent Engagement to maximize the potential of events and other activities to build a strong pipeline, and increase engagement through programming.
Strategically develop programs to engage alumni in the life of the School, including the alumni-student mentorship program. Ensure the success of alumni-specific initiatives, and collaborate with volunteers and the Development Administrative Coordinator to execute events and activities.
Cultivate young alumni and class giving, in collaboration with the Director of Alumni Giving.
Achieve 25-35 purposeful encounters per year with volunteers, young alumni and prospective donors and other friends of the School to move them through the pipeline toward annual giving.
Manage overall constituent communications strategy and process in coordination with the Communications & Marketing department.
Write articles for the website and e-newsletters, and produce videos for web and social media; write and schedule social media posts.
Assist with the planning, writing and editorial oversight of Development communications, including the Support sections of the Shipley website and the alumni e-newsletter.
With the Webmaster, manage and regularly update content of the special programs and events section of Shipley’s website.
Assist in the recruitment, training, and support of event volunteers.
Play a supportive role to the Alumni Council. Collaborate with the Director of Alumni Giving in the management and coordination of Alumni Council membership and award nominations.
Assist in the real-time maintenance of volunteer data across the School through careful tracking of activities and delivery of information to the Development Administrative Coordinator.
Manage the Development Office’s student intern program.
Through research, encounters, and events, identify prospective alumni, parent, and grandparent leaders; volunteers; and donors.
Ensure accurate and timely upkeep of constituent information in the database and, when appropriate, in paper files, working with the Development Data Coordinator as needed.
Create and implement assessment tools to measure and track constituent engagement, as well as to determine effectiveness of programming; produce reports on a regular basis.
Responsible for understanding and implementing sound fiscal practices in the planning and execution for all programs and events.
Represent alumni relations at various activities and events and at various internal meetings. Make presentations at local events on the School and opportunities for engagement.
In order to embrace the mission of the School and be successful in the position, the Assistant Director of Constituent Engagement must possess and exhibit the following skills:
Understanding of Shipley’s history as well as familiarity with and endorsement of Shipley’s mission, culture, and values
Personal and professional integrity as well as respect for the confidentiality of colleagues and constituents
Self-motivation, flexibility, problem-solving, and commitment to innovation
Cooperation, collegiality, and commitment to teamwork
Excellent interpersonal, oral, and written communication skills
Excellent quantity, quality, accuracy, and timeliness of work produced
Excellent planning, prioritization, organization, multitasking, efficiency, and follow-through in execution of responsibilities
Dependability, punctuality, and attendance at all required and some optional meetings and events
Professional appearance and demeanor
Commitment to professional development and self-improvement
Proficiency in use of technology: Raiser’s Edge database, Microsoft Office (Outlook, Word, Excel, and Power Point), web editing software, and social media platforms
Ability to work occasional evenings and weekends
Qualifications and Expectations
The ideal candidate will have experience working in an independent school development office. S/He will have had previous involvement in both devising and managing cultivation/stewardship events and activities, and a track record of identifying, recruiting, and supporting volunteers. The optimal candidate will possess superior attention to detail, facile use of technology, powerful organizational skills, and strong self-motivation. S/He must be equally comfortable brainstorming ideas and executing them. A proven track record of working collaboratively and cooperatively as a member of a professional team, while maintaining a positive attitude, will be beneficial to candidacy. A Bachelor’s degree is a requirement.
This is a 12-month position with exempt status.
Salary and Benefits
Salary will be commensurate with experience. Shipley offers a generous benefits package that includes school contributions to employees’ TIAA-CREF retirement plan, medical benefits and life insurance, professional development opportunities, generous vacation, and complimentary lunch.
The position is available as of February 16, 2018. Successful completion of state and federal clearances is a condition of employment.
Candidates should send a cover letter and résumé by post or email (no phone calls, please) to: