The German International School of Silicon Valley has an immediate opening for an experienced and enthusiastic individual to fill the position of Chief Administrative Officer
The German International School of Silicon Valley (GISSV) is a private school from Preschool through 12th Grade with a bilingual German-English educational program. Upon graduation, our students earn a German International Abitur and take part in all qualifications and exams needed for an American High School Diploma. We serve children of all nationalities in the San Francisco Bay Area and are accredited by the German Government and the Western Association of Schools and Colleges (WASC).GISSV has three campuses located in Mountain View, Berkeley, and San Francisco. For more information about GISSV, please visit http://www.gissv.org.
The CAO manages and coordinates all of GISSV’s business operations to ensure the fiscal and operational effectiveness of the school and to support and enhance the educational mission. The CAO will serve on the senior management team and on a number of Board Committees and is expected to contribute to various projects as requested by the Head of School. This position works closely with the Head of School in leading and managing the entire school and with all school constituencies in moving the school’s Strategic Plan forward and to provide assistance and leadership where needed.
The CAO reports directly to the Head of School, supervises accounting and administrative team (incl. Admissions & Development/Communication) as well as the facilities maintenance staff.
Finance and Accounting
Oversees all finance and accounting activities for the organization.
Final appraiser of GISSV’s financial position, delivers monthly reports on the school’s financial stability, liquidity, and growth to the Head of School and the Board and responds to inquiries
Leads the annual budget and monthly reporting and forecasting process.
Works together with German Government authorities to ensure provisions of grant contract are fulfilled and executed, and financial and personnel support is secured
Ensures fulfillment of reporting requirements for all grants the school receives, including statistics and reports for the German Government to receive cash subsidies and funding of teacher’s position
Engages and works with legal counsel, financial advisors, auditors, banks, German authorities and other professional service firms as necessary and appropriate.
Serve on the Financial Aid Committee and, with others, make final determinations of financial aid awards.
Develop, implement and oversee plans and programs related to accounting, finance, investment, audit, compliance, financial aid, risk management and purchasing
Responsible for further development of the school facilities at all GISSV locations.
Supervises Facility Manager/Technician positions
Serving as a property manager, managing leases and rental agreements, managing landlord, tenant, sub-tenant relationships.
Risk Management and Compliance
Responsibilities include supporting and contributing to safety program and training, emergency and crisis management plans, evaluating and managing insurance contracts and all federal, state and local reporting requirements.
Works with insurance advisors and brokers to insure that adequate, appropriate and cost effective insurance is in force, including public liability, property and casualty, directors and officers, and Workers Compensation.
Oversees and manages the activities of direct reports, conduct performance reviews and provide appropriate training and development opportunities.
Maintains an effective system of internal management controls throughout the school.
Oversees and manages data collection & analysis and information management and prepares trend reports, including but not limited to developing data report templates for each department and preparing trend reports to the Board to support ongoing strategic development of the school
Builds a strong partnership with Department Heads to ensure that the educational goals of GISSV are in sync with the business/fiscal goals of the school.
Participates on the following Board committees: Finance, Development and Facilities; providing key financial and operational information.
Leads Administrative Team meetings, attend monthly board meetings, appropriate sub-committee meetings and society meetings (two per year)
Serves as liaison between the faculty, its administration, the Board of Directors and German Government agency and German Consulate General. Contact to local authorities, local community at large, donors, legal advisors, banks, etc.
Performs other duties/projects as assigned by the Head of School.
Point of contact for all faculty/staff, parents, board in all matters related to the Administration of the school
Bachelor’s Degree in Accounting, Finance, or related field required; Master’s Degree in Business Administration preferred
A minimum of 5 years of successful high-level experience incl. supervisory responsibilities in a non-profit environment, preferably at an independent school
Effective and constructive communication and presentation skills that foster results, productivity, and teamwork.
Working knowledge of business accounting policies, procedures, practices and software programs.
Outstanding interpersonal skills, with a strong customer-service focus
Strong analytical skills and ability to think and plan strategically and creatively.
Proven experience in supervising and managing multiple functions and activities.
Detail oriented and organized and able to complete projects in a timely manner.
Ability to perform multiple tasks and maintain a calm and pleasant demeanor
Flexibility in adjusting work routine to accommodate unexpected circumstances
Advanced reading and writing skills in English
Additional reading and writing skills in German preferred
FLSA Classification: Exempt, regular, full-time
Reports To: Head of School
Location: Mountain View (incl. occasional travel to the school’s locations in Berkeley and San Francisco)
Please direct your completed application, including a cover letter, resume, diplomas, reference letters, transcripts, etc. to Anja Friebe, HR Director at email@example.com, e-mail subject “CAO/Your Name”.