Director of Human Resources
Reporting to the Chief Financial Officer, serves as an internal consultant and principal liaison with Faculty and Staff with regard to HR policies, procedures, and practices. The HR Director will oversee and manage Nightingale’s HR administrative needs, including oversight of employee recruitment; training and development; employee relations, benefits administration, maintenance of employee records; interpretation of personnel policy; management of academic and administrative appointments; processing payroll; tracking personnel budgets; coordinating annual effort reporting; and overseeing personnel procedures and systems. This position will work in partnership with the CFO on all strategic issues related to overall recruitment, compensation, benefits, training, employee relations and organization development.
Duties and responsibilities include:
- HR Policy Implementation and Employee Relations: Identify, promulgate and implement HR policies.
- Counsel Managers and supervisors on employee relations and personnel matters in concert with Labor Relations, General Counsel, Equal Opportunity and Affirmative Action.
- Oversee and manage regular performance evaluation process for administrative employees to ensure compliance with School policies. Recommend appropriate action for recognition, promotion, remediation or corrective action. Identify equity and retention needs and strategies. Provide appropriate forums for employee appreciation and community building.
Payroll Administration and Budget Tracking
- Create and oversee appropriate processes and structures to ensure timely payments to all classes of employees and consultants.
- Work with the Controller and CFO to ensure that employee expenditures are accurately charged and allocated to correct accounts and/or cost center budgets.
Employee Recruitment and Training
- Manage the hiring and appointment processes for all classes of employees, including assisting hiring managers and search committees to develop positions, write job descriptions, request appropriate salary levels, define and implement recruitment plans, interpret and enforce AAEO guidelines and policies, conduct searches and select final candidates.
- Systematize and implement procedures for hiring, appointing, orienting, training and developing employees in conjunction with school leadership.
- Ensure compliance with all applicable laws, regulations, and policies.
- Administer employee benefit programs including retirement plans, medical, dental, vision, life insurance, disability, etc.
- Evaluate and compare existing benefits with those of peer schools to ensure benefit packages remain competitive.
- Work with the Controller, CFO, and benefits broker on annual benefits renewal to maintain premium benefits and manage costs.
- Work with benefits broker to ensure benefits documentation is updated, compliant, and available to employees upon request.
- Oversee and ensure ERISA, ACA and HIPAA compliance in all areas of benefits administration
- Respond to employee benefits inquiries
- Oversee new hire orientation and enrollment along with open enrollment for existing employees.
Records Maintenance and Compliance
- Create systems to maintain personnel and payroll records, including time and attendance information, appointment data, and other personnel information in compliance with applicable laws, regulations, and policies.
- Standardize employee documentation and ensure confidentiality and integrity of all human resource information systems and record- keeping procedures.
Organizational Development and Systems Administration
- Participate in school-wide initiatives to improve Human Resource information systems, upgrade the services provided to employees and expand the pool of high quality employees.
- Support strategic planning initiatives at the school, including assisting with forecasting academic and administrative staffing needs, recommending labor saving cost work flow processes and leveraging partnerships and collaborations across departments.
Leadership and Supervision
- Provide managerial leadership in administrative affairs, including coaching supervisors, counseling employees and providing forums for communication and conflict resolution as needed. In conjunction with central HR, provide training and recommend employee development initiatives as needed.
Bachelor's degree in business administration, psychology, organizational management or a related field required; knowledge of human resources concepts, practices and procedures. Strong working knowledge of human resource concepts, practices, and procedures. Strong working knowledge of federal, state, and local employment laws such as FMLA, FLSA, ADA, etc. A minimum of 4 to 6 years of human resource generalist experience, including payroll administration, employee relations and personnel budget oversight. Some staff supervisory experience. PHR or SPHR certification required. Strong interpersonal and leadership skills; proficiency with Microsoft Office Suite and human resource information systems; excellent writing and oral communication skills; attention to detail and ability to multi-task required; a customer service orientation and strong problem-solving skills; demonstrated tact, discretion, and diplomacy.
MBA, MPA or other graduate degree with a strong human resource or organizational development focus. Experience working in employee relations and policy implementation in an independent school or higher education setting; training and employee development experience; personnel budget oversight experience.