The primary objective of this position is to manage the admission and financial aid database as well as to provide data entry and office management services for the overall admission and financial aid effort.
Essential Duties and Responsibilities include the following along with all members of the office.
Manages all aspects of admission and financial aid database
Reviews and executes all incoming department mail / email.
Assists admissions staff with telephone intake, inquiries, and consultant or agency referrals.
Manages admission staff calendar.
Sends admission information on a timely basis for all requests.
Schedules interviews and appointments when appropriate.
Executes data input of inquiries, applicant information, and all other related information for efficient and professional tracking and retrieval of department and inter-department information. Runs queries and reports when necessary.
Assists with receiving, organizing, inputting data and filing Financial Aid information as needed.
Manages filing systems and archiving of reports and data for ease and efficiency of retrieval by all colleagues.
Prepares tuition contracts and mailings.
Assists with coordinating any outreach efforts and events for Admission.
Assists Director of Admission with coordination of all admission activities and related responsibilities as needed.
Maintain confidentiality with regard to sensitive student, employee and family information.
Other duties as assigned by the Director of Admissions.
Computer Skills: Knowledge of and some proficiency with databases systems. Proficient in data entry, retrieval, and reporting. Proficient use of Word for correspondence, mail merge, mailings, tables, lists, etc. Familiarity with Excel for ability to work with spreadsheets, and potential department uses to organize and report data. Some experience with Google Docs helpful.
Ability to organize, prioritize, coordinate, and support the Admission and Financial Aid effort.
A positive and team oriented attitude and ability to work cooperatively with others.
Ability to be flexible and adaptable to change.
Ability to share department and related information in a pro-active, timely and professional way.
Ability to communicate in a positive manner with all constituents.
High energy and ability to manage multiple priorities.
Ability to accurately compute numbers.
Ability to relocate from one physical space to another throughout the course of the day as well as attend off site meetings.
Education and/or Experience:
Minimum of 2 years experience in a fast-paced professional office environment.
Experience with data base programs, Excel, Google mail and / or Calendar
Ross School’s mission is to change the way education meets the future; to foster interdisciplinary, integrated thinking and innovative leadership; to engage fully in the global community; and to facilitate lifelong learning. Ross School was founded in 1991 by Courtney Ross and Steven J. Ross. They recognized that preparing students to meet the challenges of the 21st century requires new paradigms ...to transform education. Aided by the research of educational pioneers and leading thinkers, they expanded upon some of the best practices in K–12 education, combining them with the notion that leadership in an increasingly connected and rapidly changing world demands a global perspective and an openness to technology and innovation.
Located on two campuses in East Hampton and Bridgehampton, New York, Ross School serves 520 students pre-nursery to grade 12. Beginning in grade 7, the school hosts a growing number of domestic and international boarding students on the Upper School campus. The nonprofit Ross Institute, founded by Courtney Sale Ross in 1996, promotes understanding of globalization’s implications for precollegiate education and develops and provides curriculum resources and mentoring to schools around the world interested in adopting the Ross model. Ross School operates as Ross Institute’s lab school. www.ross.org
Positions for boarding house parents who live in boarding houses and supervise students are also available and may be combined with any position.