The primary objective of this position is to assist and provide support to the Executive Director. As such the Assistant to the Executive Director will schedule and manage meetings, the Executive Director's Calendar, and manage a variety of projects that fall under the scope of the work of the Executive Director. This is a role that requires a broad skill set in technology, communications, and organizational prowess. Outstanding communications skills and an "outward facing" mindset are required as the Assistant to the Executive Director will have frequent contact with internal staff, external partners, and Ross parents and alumni.
Essential Duties and Responsibilities include the following:
Provides general office support (mail, telephone, scheduling, contact management and communication support for the Executive Director).
Maintains confidentiality with regard to sensitive student, employee and family information.
Schedules, sets agendas, attends, and records minutes for meetings under the Direction of the Executive Director.
Provides weekly updates of work of the Executive Director to the President.
Manages a wide range projects as assigned by the Executive Director.
Monitors task management tools for direct reports to the Executive Director.
Creates Academic Year calendar in conjunction with the Senior Leadership team for President and Board approval.
Maintains the school-wide Calendar. Coordinates with Senior Administration team to post events on the school-wide internal and external calendars.
Chairs meeting where key dates are set for the upcoming school year.
Attends weekly systems meeting to represent the Senior Leadership Team and to coordinate information with the school-wide calendar.
Along with the Senior Leadership Team, coordinates communications to families, employees, students and the board.
Along with the Executive Director, serves as the point person for school closures or late starts.
Works with the Division Directors to coordinate early dismissals.
Coordinating with the US and LS assistants, prepares annual BASIC Educational Data Systems (BEDS) form.
Prepares annual NAIS survey.
Assigns upper school parking spots for employees.
Other duties as assigned by the Executive Director.
To perform this job successfully, an individual must be able to carry out each essential duty satisfactorily. An individual must be able to accept and assume assigned duties and make responsible decisions when required.
Education and /or Experience:
Experience in a school administrative setting, including decision-making, confidentiality and supervisory experience.
Skills / Knowledge/Abilities Required:
Ability to manage projects from initiation to completion, and on-going projects and databases.
Excellent communication and interpersonal skills.
Extreme discretion is required.
Ability to use personal computer (Word, Excel, Power Point); be willing to learn new programs as they become relevant to the job and be able to conduct research using Internet and available databases.
Ability to use Filemaker Pro, Blackboard and Central Desktop, and related applications with proficiency.
Ability to comprehend, create, and carry out instructions furnished in written and/or oral form.
Ability to problem solve/troubleshoot.
Ability to write comprehensive reports, letters and/or memos to be distributed to both internal and external audiences.
Ability to relocate from one physical space to another throughout the course of the day as well as attend off site meetings.
Ability to read, analyze, develop and interpret documents in English.
Ability to speak effectively before groups and/or employees of the organization.
Ability to engage in team work and work cooperatively with others.
Ross School’s mission is to change the way education meets the future; to foster interdisciplinary, integrated thinking and innovative leadership; to engage fully in the global community; and to facilitate lifelong learning. Ross School was founded in 1991 by Courtney Ross and Steven J. Ross. They recognized that preparing students to meet the challenges of the 21st century requires new paradigms ...to transform education. Aided by the research of educational pioneers and leading thinkers, they expanded upon some of the best practices in K–12 education, combining them with the notion that leadership in an increasingly connected and rapidly changing world demands a global perspective and an openness to technology and innovation.
Located on two campuses in East Hampton and Bridgehampton, New York, Ross School serves 520 students pre-nursery to grade 12. Beginning in grade 7, the school hosts a growing number of domestic and international boarding students on the Upper School campus. The nonprofit Ross Institute, founded by Courtney Sale Ross in 1996, promotes understanding of globalization’s implications for precollegiate education and develops and provides curriculum resources and mentoring to schools around the world interested in adopting the Ross model. Ross School operates as Ross Institute’s lab school. www.ross.org