The Academy of the Sacred Heart, founded in 1867, is an independent, Catholic, college-prep institution for girls offering 16 years of instruction for one-year-olds through twelfth grade. Sacred Heart is one of 24 Network Schools in the United States sponsored by the Religious of the Sacred Heart (RSCJ).
The Academy of the Sacred Heart is seeking an experienced Business Management professional. The Business Manager provides management and oversight for the Business Office, Human Resources, and Facilities and Plant Department. This position is a member of the Administrative Team, reports directly to the Headmistress of the school, and works closely with the Finance, Legal and Investment, and the Building and Grounds Committees of the Board of Trustees. The position starts on August 1, 2017.
The Business Manager will join the Sacred Heart community at an exciting time in the school’s history. The school has recently completed an ambitious strategic plan which will further establish the Academy of the Sacred Heart as a leading independent school in the New Orleans area and beyond.
Business Office Responsibilities (supervision of 5 staff employees)
Oversees planning, organization and management of the Business Office (including bank reconciliations, cash management, accounts payable, accounts receivable, and purchasing), budgeting, financial reporting.
Supervises the support staff (i.e. distribution of mail, photocopying, laminating, etc.), including the school receptionist.
Prepares the annual budget.
Responsible for annual audit.
Manages and supervises the school’s Cornerstore.
Responsible for development and review of all school contracts.
Manages investments made on behalf of the school.
Manages financial aid process, including preparation of materials, mailings, compilation of data for the Financial Aid Committee, record keeping, notification and follow up.
Oversees the independent food service contractor. Reviews and negotiates the contract with the independent food service contractor.
Ensures timely, accurate payment of debt service.
Responsible for faculty after-school program contracts.
Provides financial budget analysis and assistance to Administrative Team members.
Serves as the Secretary of the Corporate Board.
Responsible for maintaining the accounting and audit functions for the Foundation, as well as serving on the Foundation Board as Secretary/Treasurer.
Responsible for monitoring the capital budget and financial aspects of new construction, including pre-construction costs.
Prepares monthly agenda (in concert with the Committee Chair) and related support information, including meeting minutes for Finance Committee, Audit, Investment, and Legal and Insurance Meetings, as well as the Corporate and Foundation Board of Trustee meetings.
Establishes policies, procedures, standards, and strategies for areas of responsibility and provides adequate internal control capabilities and strengths to safeguard the school’s assets.
Secures adequate systems and establishes procedures to meet the information needs of the school and its administration.
Maintains compliance with governmental regulations and changing regulatory environment by staying current on law and regulations that may affect compliance.
Collaborates with Admissions Office staff to develop enrollment reports in concert with financial data.
Implements strategies to achieve the financial goals of the strategic plan.
Human Resources Responsibilities (supervision of 1 staff employee)
Manages Human Resources including employee relations, salary scale, benefits and compensation, contracts, related policies, and safety for 180+ employees.
Oversees the preparation of payroll and related reporting (payroll returns, W-2’s, and all payroll year-end reporting).
Facilities and Plant Department Responsibilities (supervision of 1 staff employee)
Oversees planning, organization, and management of the Facilities and Plant Department.
Manages transportation systems and contracts.
Administers and maintains all property, casualty and liability insurance, and D & O and workers’ compensation insurance programs for the school.
Develops and implements school security program.
Oversees all facilities management, which includes all building repairs, construction, moves, janitorial and custodial function, and relations with renting organizations and neighbors.
Oversees preparation for and compliance with governmental inspections (e.g. fire, fire extinguisher, kitchen equipment, and Health Department inspections).
College degree; CPA and/or MBA or other related advanced degree is preferred.
At least 5-8 years of managerial level accounting/financial business management experience, preferably in an academic environment.
Experience supervising staff and with budgeting and forecasting.
Knowledge of generally accepted accounting principles and experience with automated accounting systems.
Excellent communications skills and good interpersonal, organizational, leadership, management, and supervisory skills.
Skill in use of personal computers and accounting software systems as well as word processing, database software, and spreadsheet packages.
Ability to work independently as well as with staff, teachers, parents, and community groups at all times to exhibit a positive attitude, to be self-motivated, and to be able to cope successfully with stressful situations, schedules, and deadlines.
Applicants should submit the following to Helen Gerig, Executive Assistant to the Headmistress, at email@example.com.
Cover letter indicating why they are particularly interested in and qualified for the position.
Names, addresses, and telephone numbers of three references. (We will obtain permission from candidates before contacting references.)
Sacred Heart is an equal opportunity employer. The goal of Sacred Heart is to hire and motivate an outstanding and diverse faculty and staff who work together harmoniously toward the common mission.
The Academy of the Sacred Heart is an independent, Catholic, college-prep institution for girls offering 17 years of instruction for toddlers through twelfth grade. Academy of the Sacred Heart is one of 24 Network of Sacred Heart Schools in the United States-Canada sponsored by the Religious of the Sacred Heart (RSCJ).