Oregon Episcopal School is seeking a highly skilled professional to act as its registrar/student database manager. The registrar will oversee all aspects of the OES student information system (SIS). He or she will provide support and coordination for data and systems management between the Registrar’s Office and other divisions and departments of the School. The registrar will be responsible for providing timely and accurate student transcripts, attendance data, and emergency contact and health forms. This position will work closely with division administrators to create each year’s class schedule and will be responsible for providing a high level of service to the divisions and departments it supports. The successful registrar will understand student and faculty needs and have a collaborative, problem solving, learning, and service orientation. In addition, the registrar will be expected to exercise leadership and provide expert consultation to the administration to ensure that the OES SIS remains current, efficient, cost effective, and adequate to support its educational mission.
This is a full-time, year-round, exempt position that starts in mid-May 2017. It comes with a competitive salary and benefits package, including paid time off, 95 percent employer paid health insurance for the employee (25 percent for dependents), retirement plan with generous employer match, tuition remission for up to two admissions qualified children, and one excellent free meal daily.
Student Information System
Serve as the primary system administrator for the school’s student information system (SIS), which is currently PCR.
Serve as the School’s primary contact with PCR for all application support issues.
Collect, record, and maintain all records and data within the SIS, to include generating quarterly student comment and grade reports for all divisions, as well as student transcripts.
Oversee data integrity and data management, perform bulk updates, purges, audits, regular clean-ups.
Working closely with divisional staff, oversee and administer the annual scheduling process of students into courses and sections and keep schedules updated throughout the year.
Provide reports and analysis from the SIS to senior management and other directors as requested.
Coordinate with the Technology Department to manage authentication and permissions for the SIS so that other administrators can perform necessary tasks without compromising system security and integrity.
Maintain documentation of the overall SIS data architecture, a summary of the data contained, and all custom fields.
Manage annual rollover of academic year (closing previous and opening the new year).
Provide training to parents, teachers, and staff on all aspects of PCR, including portal access and how to access comments/grades, directory, and other resources.
Provide training to teachers and division office staff on functions within PCR, including email support.
Add new teachers and other education staff; remove staff no longer here.
Lead periodic (every 3-4 years) review of suitability of SIS, conduct RFP for new vendor if appropriate.
As information on Mastery Transcript becomes available, work with a team to figure out how to translate Mastery Transcript into school records.
Provide data coordination support between the SIS and other systems, including: LMS (Haiku, Google), email (Google Apps), fundraising (Raiser’s Edge), financial (Financial Edge), web (Finalsite) admissions, college counseling (Naviance) and HR (ADP).
Perform data imports and exports to and from the SIS into the aforementioned systems working closely with the managers of those systems.
Work closely with the managers and directors of the Admissions, Advancement, Business, Marketing and Communications, Technology, College Counseling, and HR offices and departments to coordinate overall data administration and management at the school.
Participate and serve as part of the Upper School Team.
Participate in major technical trainings and professional development opportunities.
Coordinate with the Technology Department on major issues related to the SIS and other systems, including application updates, adding features, and end-user management.
Plan and oversee the budget for the registrar office and the SIS.
Provide leadership and develop appropriate recommendations for the implementation of necessary technologies to improve and enhance registrar and student records services.
BA/BS or equivalent in relevant discipline
Three years’ experience in a related area
High level of digital literacy, advanced understanding of data imports/exports, familiarity with Google Apps Suite, ability to stay abreast of evolving technology as appropriate to registrar role
Demonstrated understanding of the application of complex technology to manage and deliver comprehensive registrar services
Demonstrated experience managing and maintaining sensitive data records
Ability to pass a criminal background check and drug screen
Advanced knowledge of student information systems (e.g. PCR)
Experience as a school registrar
KNOWLEDGE, SKILLS, AND ABILITIES:
Intercultural competence, ability to interact appropriately with a diverse array of individuals, ability to work effectively with diverse teams
Customer service skills, patience, ability to listen and understand the needs of internal stakeholders
Excellent oral, and written communication skills; cross cultural communication skills
Organizational skills, attention to detail, a passion for working with data
Leadership skills, ability to maintain strategic perspective while dealing with the granular, detail work of database management
Interpersonal skills, ability to collaborate with other departments and cross-functional teams while maintaining collegial relations with colleagues
Ability to sit at a computer and keyboard for substantial periods
Mobility sufficient to move about the campus as needed
Sight and hearing adequate to perform the duties of the job
Ability to lift and carry up to 20 pounds on a frequent basis
APPLICATION PROCESS: Interested parties should forward cover letter, resume, and completed application, available here: http://www.oes.edu/uploaded/contacts/application.pdf to the attention of Director of Educational Technology Brad Baugher by email at firstname.lastname@example.org or by post to Oregon Episcopal School, at 6300 SW Nicol Road, Portland, OR 97223. Please note: application must be printed, signed, and scanned or mailed in hardcopy. Open until filled. No phone calls please.
Oregon Episcopal School does not discriminate in its hiring or employment practices on the basis of race, color, religion, gender (including gender identity or expression), disability, national or ethnic origin, age, sexual orientation, marital status, genetic information, or other legally protected characteristic or status.
Additional Salary Information: annual salary based on education and experience
Oregon Episcopal School prepares students for higher education and lifelong learning by inspiring intellectual, physical, social, emotional, artistic, and spiritual growth so that they may realize their power for good as citizens of local and world communities.
Among the woodlands, wetlands and wildlife of the hills of Southwest Portland lies the unique educational experience that is Oregon Epi...scopal School. The school occupies a 59-acre campus where 840 students in Pre-K through 12th Grade share an excellent faculty, a college preparatory curriculum, and a strong sense of community.