The Advancement Associate reports to the Director of Giving and is an essential member of the Advancement team. She/he is directly responsible for the management of the Alumni/Development module of the Senior System’s database. She/he will also provide event and administrative support.
The Advancement Associate will collaborate with the Director of Giving, Finance, Communications, and Advancement departments to advance the overall mission of TPS.
Specific Responsibilities include:
Manage maintain the Alumni/Development module of Senior Systems database ensuring integrity and accuracy.
In partnership with the Director of Giving, establish, document, and ensure compliance of standard operating procedures and policies for donor record management.
Create weekly, monthly and year-end fundraising reports and other database reports as needed.
Generate lists for Development events and solicitations as needed.
Administrative Support/Office Management
Process gifts and prepare acknowledgements and other correspondence.
Coordinate production and mailing of appeal letters.
Provide event support and volunteer training for development and alumni events including giving weeks, phone-a-thons, grandparents day, annual fundraiser, and major donor events.
Handle all administrative details associated with the Advancement Committee meetings (i.e. prepare and distribute notices, agendas, minutes, etc.).
Assist with writing copy for website, print materials, appeal letters, acknowledgements and other materials.
Conduct preliminary research on prospective corporate foundation and individual donors.
Assist Director of Giving with general administrative tasks.
Work with Admission on and Auxiliary Programs to Assist with special projects as needed.
Associate's or bachelor's degree in a related field.
A minimum of three years' experience in an administrative position, preferably in a not-for-profit development office.
Proficiency in Microsoft Office Suite and competent understanding of the Senior Systems database or equivalent.
Ability to present information concisely and effectively, both verbally and in writing.
Ability to organize and prioritize work.
Excellent interpersonal, analytical, technological, and problem-solving skills, as well as the ability to multitask are important.
Adhere to strict confidentiality of prospect and donor information.
Demonstrated ability to excel in a fast-paced work environment and remain calm under pressure.
Ability to build strong relationships among constituents.