The Event & Alumni Relations Coordinator is responsible for supporting the School’s advancement program as adopted by the Board of Trustees and directed by the Head of School to meet fundraising requirements of the school. The Coordinator will demonstrate an understanding of the School’s mission and programs and apply it to all school fundraising events and activities, as well as the alumni relations program. The Coordinator will provide staff support to the Director of Development.
The Event & Alumni Relations Coordinator will report to the Director of Development.
List of duties is listed below. The intent is not to limit but to be a starting point to ensure the successful implementation of the responsibilities of the position.
Work with parent volunteer committee to plan, promote, and execute the Ortega River Run, a 5-Mile Grand Prix sanctioned race that draws over 2,000 participants. Attract and retain corporate sponsors that range in contributions from $500-$20,000.
Provides primary staff support and leadership for the annual Dinner & Auction. Work with the parent planning committee to create event from conceptualization to execution. This includes strategic planning and budgeting, volunteer recruitment and coordination, vendor relations, income/expense tracking, event setup/execution/take down, follow-up contacts and all final reporting.
Under the direction of the Director of Development, provides leadership for the alumni programs for St. Mark’s, including the cultivation and stewardship of the alumni, planning special events, and seeking new contact information for input into the Raiser’s Edge database.
Develop and support an active Alumni Steering Committee to help the school more effectively re-establish and build relationships with alumni.
Maintain regular communication with alumni via events, direct contact, email blasts, Facebook and print publications.
Assist in developing parent connections to the School. Coordinates all school events including New Parent Orientation Night, Grandparents and Special Friends Days, Open Houses and all other community-building efforts.
Work with administrators, teachers and PA leaders in planning and executing all school and classroom events.
Manage facility rentals for outside parties.
Special projects or other duties as assigned.
Bachelor’s Degree in the area of marketing, public relations, event planning, nonprofit management or related field.
Experience in event planning, marketing, fundraising, or development required. Race planning experience a plus.
Highly organized with an acute attention for detail.
Self-starter with the ability to meet deadlines.
Exceptional verbal, written communication and organizational skills.
Proven ability to develop and maintain effective working relationships and partnerships with donors, community groups, board members, volunteers, staff and other agencies.
·Proficiency in Raiser’s Edge and basic graphic design software a plus.