The San Francisco Friends School, an independent Quaker K-8 school located in the Mission district of San Francisco, seeks an Admission and Lower School Assistant to join its administration team. The assistant will work in close consort with the Director of Admission and Lower School Head in coordinating and enabling smooth functioning of programs within both departments.
Under the direction of the Director of Admission, the Assistant is responsible for supporting the office with tasks including managing prospective student/family admissions experiences, helping with re-enrollment, coordinating logistics for admissions events and applicant visits, and providing general administrative support in the Admissions Office.
Under the direction of the Lower School Head, the Assistant is responsible for supporting the routines, goals and initiatives for the lower school division and program, which includes students, teachers, parents, curriculum and events, and the Lower School head.
Minimum requirements include a Bachelor’s degree (highly preferred), excellent organizational, communications and interpersonal skills, prior database experience (InResonance a plus.) Preferred experience working with teachers and elementary aged children, at minimum an authentic interest in becoming part of the team, engaged in the work we do. Spanish speaker required. Some night, weekend and overtime work expected at peak times. Competitive salary based on experience and qualifications.
ADMISSIONS PRIMARY RESPONSIBILITIES
Interact with the public on a daily basis, by phone, by email and in person
Assist in preparation of admissions events including but not limited to weekday tours, evening and Saturday open houses and interview days
Assist in preparation of admissions materials – inquiry packets, tour packets, admissions assessments, enrollment contracts
Manage calendars of the members of the admissions and interview team
Coordinate teachers schedules and substitute coverage during applicant screenings
Prepare materials for admissions screening and assessments
Support monolingual Spanish speaking families in application process
Data entry in the admissions database
Manage re-enrollment process for returning families
Collaborate with faculty, administrators and parent volunteers
Support the creation of the new family “facebook”
Participate in duty schedule, attend other school events/meetings as required
Perform other duties as may be assigned
LOWER SCHOOL PRIMARY RESPONSIBILITIES
Ongoing Lower School administrative support: curriculum documentation, coordinating school visits, attending meetings and note taking, report cards (with Academic Administrative Assistant), and various year long tasks and projects.
Support in planning and oversight of special events, especially beginning and end of year events.
Support Lower School teachers as needed, coordinating special schedules, substitutes, special projects, occasional duty support.
Support the Lower School hiring process for assistant teachers, and with lead teaching positions: posting jobs, reviewing resumes, initial interviews and scheduling visit days
Support Lower School parents with communications: scheduling meetings, taking notes, surveys and supporting events.
Support the Lower School families, especially Spanish speaking families and children, with orientations to school and ongoing communications.
Spanish speaker required
Bachelor’s degree or equivalent strongly preferred, with two to three years of relevant administrative experience
Strong organization skills, extraordinary attention to detail
Ability to multi-task across multiple projects and manage shifting priorities to meet all deadlines
Excellent interpersonal skills including patience, discretion and good judgement
Excellent customer service skills in person, through email and by phone
Excellent communication skills
Ability to work as a collaborative team member
Familiarity with Filemaker, Microsoft Office (Word and Excel), InResonance a plus
Flexibility to work occasional evenings/weekends/overtime during peak season
Interested candidates should send a cover letter and resume to:
The San Francisco Friends School welcomes all students and staff and does not discriminate based on ethnic origin, religion, gender, sexual orientation or disability in the administration of its educational policies, enrollment or hiring.