The San Francisco Friends School, an independent Quaker K-8 school located in the Mission district of San Francisco, seeks an Admission and Lower School Assistant to join its administration team. The assistant will work in close consort with the Director of Admission and Lower School Head in coordinating and enabling smooth functioning of programs within both departments.
Under the direction of the Director of Admission, the Assistant is responsible for supporting the office with tasks including managing prospective student/family admissions experiences, assisting with the re-enrollment process, coordinating logistics for admissions events and applicant visits, and providing general administrative support.
Under the direction of the Lower School Head, the Assistant is responsible for supporting the routines, goals, and initiatives for the lower school division and program, which includes students, teachers, parents, curriculum and events, and the Lower School head.
Minimum requirements include a Bachelor’s degree (highly preferred), excellent organizational, communications and interpersonal skills, prior database experience (InResonance a plus.) Preferred experience working with teachers and elementary aged children, at minimum an authentic interest in becoming part of the team and engaging in the work we do. Spanish speaker preferred. Some night, weekend, and overtime work expected at peak times. Competitive salary based on experience and qualifications.
ADMISSIONS PRIMARY RESPONSIBILITIES
Interact with the public on a daily basis, by phone, by email, and in person
Assist in preparation of admissions events including but not limited to weekday tours, evening and Saturday open houses, and interview days
Assist in preparation of admissions materials – inquiry packets, tour packets, admissions assessments, enrollment contracts
Manage calendars of the members of the admissions and interview team
Coordinate teachers’ schedules and substitute coverage during applicant screenings
Prepare materials for admissions screening and assessments
Support monolingual Spanish speaking families in application process
Execute ongoing data entry
Manage re-enrollment process for returning families
Collaborate with faculty, administrators, and parent volunteers
Support the creation of the new family “facebook”
Participate in duty schedule and attend other school events/meetings as required
Perform other duties as may be assigned
LOWER SCHOOL PRIMARY RESPONSIBILITIES
Ongoing Lower School administrative support: curriculum documentation, coordination of school visits, attendance and note taking at division meetings, support of creation and distribution of report cards (with Academic Administrative Assistant), and various year long tasks and projects.
Support in planning and oversight of special events, especially beginning and end of year events.
Support Lower School teachers as needed, coordinating special schedules, substitutes, special projects, and occasional duty support.
Support the Lower School hiring process for assistant teachers and for lead teaching positions: posting jobs, reviewing resumes, initial phone interviews, and scheduling visit days
Support Lower School parents with communications: scheduling meetings, taking notes, surveys, and events.
Support the Lower School families, especially Spanish speaking families and children, with orientations to school and ongoing communications.
Spanish speaker preferred
Bachelor’s degree or equivalent strongly preferred, with two to three years of relevant
Strong organization skills, including extraordinary attention to detail
Ability to multi-task across multiple projects and manage shifting priorities to meet all deadlines
Excellent interpersonal skills including patience, discretion, a sense of humor, and good judgement
Excellent customer service skills in person, through email and by phone
Excellent communication skills
Ability to work as a collaborative team member
Familiarity with Filemaker, Microsoft Office (Word and Excel), InResonance a plus
Flexibility to work occasional evenings/weekends/overtime during peak season
Interested candidates should send a cover letter and resume to:Yvette Bonaparte, Director of Admission at email@example.com
The San Francisco Friends School welcomes all students and staff and does not discriminate based on ethnic origin, religion, gender, sexual orientation or disability in the administration of its educational policies, enrollment or hiring.
San Francisco Friends School is dedicated to educating, inspiring and nurturing girls and boys in the Quaker school tradition.The daily life of our school is rooted in the Quaker values of simplicity, integrity, mutual respect, peaceful problem solving, and service to others.We strive to develop in each child intellectual curiosity for learning. We challenge students with academic rigor, while hon...oring individual strengths and abilities.We seek to create a community that embraces children and families of all backgrounds, recognizing that diversity is essential to the vitality of our school. We engage with the larger world around us, working toward the Quaker ideal of a caring and just society.