Girard College is a full-scholarship boarding school for academically capable students from qualified families of limited financial resources. Girard College’s mission is to prepare scholarship students for advanced education and life as informed, ethical and productive citizens through a rigorous education program that promotes intellectual, social and emotional growth. Girard College students will be prepared to complete a bachelor’s degree in order to maximize their ability to pursue productive careers and be engaged citizens.
The Executive Assistant to the President is the principal professional assisting the President of Girard College and directs the administrative, operational and financial affairs of the President’s Office. The Executive Assistant develops and sustains the support structure for the President, streamlines work flow and communications, and oversees all scheduling and financial processes of the office, including managing the office budget. The Executive Assistant regularly communicates with all levels of the GC community and external constituencies. The Executive Assistant:
Facilitates the efficient utilization of the President’s time through development and coordination of a complex calendar of appointments, meetings, social engagements, and GC and community functions with individuals and groups.
Promotes a positive image of GC by greeting and receiving visitors to the President’s office, responding to inquiries from the school’s various constituencies including legislators, the media, and public and private officials, providing authoritative information regarding GC’s policies or decisions, referring inquiries or problems to the appropriate office or person, resolving problems, and following up to determine the inquirer’s satisfaction with the response.
Serves as a liaison between the President and the College Council, members of the Board of Directors of City Trusts, public and private officials, faculty, staff, students, parents, alumni and others served by the school by communicating and/or interpreting policy, decisions, and documents issued by GC, gathering information and providing information to the President, and representing the President’s Office on select school committees.
Safeguards the confidentiality of school’s administration by exercising discretion in communicating information to faculty, students, staff and the various constituents served by the school and in handling administrative records, files and similar confidential items.
Coordinates the flow of incoming communications and outgoing communications by receiving, routing, and/or responding to incoming communications and determining the appropriate office for outgoing communications.
Assists the President in oversight functions by reviewing correspondence and documents prepared by other offices for the President’s signature.
Serves as event coordinator for various functions of the President’s Office, such as the All Staff Holiday Party, National Honor Society Induction Reception, Cermele Awardee Reception, All Staff, Volunteers, and Retirees End of Year Reception, along with fundraising and friendraising events; facilitates the success of events hosted by the President’s office by scheduling events with appropriate offices and agencies, advising/contacting participants or invited guests, preparing programs, arranging for audiovisual and associated support equipment, using independent judgment regarding event alternatives, modifications, or last-minute changes, and coordinating or providing support during the events.
Liaises with development department, coordinating special events and outreach.
Serves as liaison between the President and College Council and assists in developing and distributing Council agendas to members.
Facilitates efficient and cost-effective official travel for the President and other official visitors by making travel arrangements.
Acquires all necessary information for reports from Institutional Research and prepares presentations for use of or by the President in useable and understandable formats.
Prepares correspondence for distribution of approval and signature, checking documents for completeness and accuracy.
Assists with development and management of the budgets under control of the President’s office by maintaining budget records, credit card expense reports, reconciling for accuracy, producing financial reports and summaries, approving expenditures and providing budget transfers information to Girard Estate accountants.
Maintains and manages budgets for professional development not otherwise distributed in divisional budgets and tuition reimbursement process.
Directs annual Girard College Awards process. This work includes coordination with the Academic and Residential Deans and with the Girard Estate.
College degree preferred.
5 years of related experience required.
Advanced computer skills to include use of word processing and presentation software, as well as familiarity with relational databases.
Experience in handling financial data, including reconciliation of monthly expenditures.
Candidates should respond via email with a cover letter and resume.
Girard College is a private boarding school on a 43 acre campus, grades 1 through 12. Our students are from families with limited financial resources, headed by a single parent or guardian. All of our students receive a full scholarship for this five-day residential program that prepares students for advanced education. Girard College is located at 2101 South College Avenue. For more information visit our website http:www.girardcollege.edu.