Miami Country Day School was founded in 1938 as a residential proprietary boarding school for boys through eighth grade and has evolved remarkably over the past 77 years. The School has become a coeducational, nonprofit, interdenominational school with approximately 1250 students in Pre-Kindergarten 3 through grade 12 representing approximately 44 countries. The school emphasizes the education of the whole person through the core values of honor, respect, wisdom, and compassion.
Essential Functions and Tasks:
The School Scheduler is a full-time, 12-month position within the Applications & Data Solutions (ADS) team at Miami Country Day School. They are primarily responsible for coordinating and executing all tasks related to school scheduling; including (but not limited to) Master Schedule, Course Requests, Course Add/Drop Periods, and Standardized Testing Sessions. Additionally, this position provides clerical support for the Director of Records & School Registrar. This position will interact with students, parents, faculty, staff, alumni, and other constituents. This position reports to the Director of Records & School Registrar.
Enter and maintain constituent and course data
Record configuration changes to school facilities as they relate to scheduling needs
Produce all forms and reporting required to complete scheduling process
Facilitate the online course request process
Generate Master and Student Schedules
Analyze and develop course balance recommendations
Work with division directors, department chairs, academic dean, and faculty to resolve conflicts in student schedules
Coordinate on-campus standardized testing sessions as requested by divisions; including securing proctors, space, and technology needs
Develop and execute communication plans for scheduling activities
Create and regularly revise user and technical documentation and procedures
Handle course add/drop requests
Assist School Registrar with grading and records related activities
Knowledge, Skills, and Physical Requirements:
Bachelor’s Degree in an appropriate field or four years of related experience in a non-profit environment
Experience with Blackbaud systems; specifically onRecord, onCampus, and onMessage
Experience with scheduling in independent school or higher education environment is preferred.
Attention to detail
Proficiency with Microsoft Office application suite
Knowledge of independent school curricula and policies
Strong organizational and time management skills.
Ability to communicate efficiently and effectively in both written and spoken English
Work in a fast-paced, stressful environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts.
Ability to multi-task and prioritize work.
Ability to work independently and in a team environment.
Ability to lift equipment and materials weighing up to 50 pounds
Twist, turn and reach in completing a variety of job duties
Sit for long periods of time using computer/technology
Work in wide variety of environments as found in all areas of the school
Works in varied and changing weather conditions, including extreme heat.
The above describes the general nature and level of work. This is not intended to be an exhaustive list of all responsibilities and duties required as they are ever changing in a dynamic work environment.
Miami Country Day School is an independent, college-preparatory, day school founded in 1938, dedicated to the development of The Whole Child. The school is committed to providing a uniquely diverse and enriching educational experience that is designed to prepare each student for success in college and to make a difference in life. In rigorous pursuit of excellence, Miami Country Day School provides a caring learning community focused on unleashing the potential of every student, every day.
Location: 601 Northeast 107 Street, Miami, FL 33161
Our Students & Faculty: 900 students representing diverse backgrounds and cultures; Lower School, PreK3 through 5th grade; Middle School, 6th through 8th grade; Upper School, 9th through 12th grade; 123 full-time faculty, 56% hold advanced degrees; 21% represents over thirty-two countries