Mirman School is seeking an experienced Director of Human Resources to join its Administrative team. The Director of Human Resources is a member of the Business Office and works with the CFO to lead, direct, and coordinate all human resources activities. The Director of HR is a member of the retirement plan review committee and the safety committee, supervises the Receptionist/Administrative Assistant, and collaborates with the Controller and Business Manager. Additionally, this position follows directives of the Head of School.
The Director of Human Resources will perform all HR functional and strategic responsibilities, as summarized below:
Recruiting, New Hire Orientation, Onboarding and Training
In conjunction with the Head of School and Division Heads, conduct faculty and staff recruiting according to established best practices for successful hiring
Manage letters of offer as instructed by the Head of School
Conduct orientation meetings with new hires to manage new hire papers, policy acknowledgments, I-9 forms, eVerify, and benefits enrollments
Conduct effective new employee onboarding in collaboration with all Department Heads and supervisors over the first year of employment; insure cross-departmental onboarding
Manage and track mandatory AB1825 harassment training, CPR and First Aid training, and other recommended independent school faculty and staff trainings
Policies, Legal Compliance and Audits
Maintain and update the Personnel Manual and other written policies in collaboration with CFO, Division Heads, and outside legal counsel; stay informed of legal updates that should be incorporated into the Personnel Manual or other policies.
Insure compliance with all local, state, and federal employment laws, wage and hour law, and all ordinances and regulations in all areas of HR
Conduct FLSA audits, Equal Pay Practice audits, and other HR audits as needed
Collaborate with the Head of School, CFO and Senior Administrators to manage annual employee performance review process
Support Head of School, CFO and Supervisors to document employee performance issues and feedback; implement best risk management practices in terminations and status changes
Maintain written documentation of performance issues, counseling and coaching
Compensation and Benefits
In conjunction with the Head of School and CFO, manage new hire letters of offer and the annual letter of offer notifications to employees. Ensure appropriate compensation information is delivered to staff and faculty; track final approval and signatures on letters for each new contract year. Maintain salary and hourly rate information in personnel files.
Work with CFO to maintain salary data
Conduct benefits orientation meetings with new hires. Assist employees throughout the year with questions or changes. Work in conjunction with carrier representatives and brokers.
Assume Plan Administrator responsibilities for all health benefits plans, Section 125 FSA, Life/Ltd/Std, and Employee Assistance Programs. Insure ERISA compliance.
Manage Affordable Care Act compliance, recordkeeping and notices, in conjunction with payroll vendor.
Distribute Summary Plan Descriptions and Summary of Benefits Coverage documents to employees in compliance with governmental regulations.
Manage employee enrollments and qualifying event changes using online benefits portals for the carriers.
Manage benefits payroll deductions in the Payroll/HRIS system.
Manage COBRA enrollments in collaboration with the third party COBRA administrator.
Review benefits invoices for accuracy and submit to accounting for payment. Conduct invoice audits as needed..
Work with CFO on benefits budgets.
Maintain benefits census data and liaise with insurance broker in the annual benefits renewal process.
Initiate open enrollment periods and conduct open enrollment meetings.
Participate as a member of the Investment Plan Review Committee.
Possess knowledge and experience of the Fiduciary Requirements of 403(b) retirement plans, and manage all related fiduciary responsibilities assigned to HR.
Manage employee Eligibility Determinations and Salary Deferral Agreement Enrollment Forms. Insure the timeliness of employee enrollments. Distribute SPDs and QDIA notices to employees, and work with consultants to insure distribution of additional compliance notices that the TPA is contractually required to distribute.
Maintain updated plan documents, summary plan descriptions, plan amendments, third party agreements, reports, minutes and other records in coordination with CFO and TPA.
Liaise with CFO, consultants, auditors, and TIAA on plan administration and recordkeeping, plan reviews, plan audits, regulatory compliance.
Schedule Annual Education meetings to be presented by plan consultants.
Work closely with the Controller to ensure all pay and benefits are accurately recorded in the payroll system.
Leave of Absence Management
Manage and coordinate FMLA, CFRA, pregnancy leaves, ADA and other disability leaves, Workers Compensation, vacation and sick time.
Insure compliance with all applicable regulations.
Consult with legal counsel as needed.
Collaborate with the CFO and insurance broker to maintain competitive Workers' Comp coverage.
Manage work-related injuries and claims reporting; manage restrictions and return to work information.
Participate on the Safety Committee on safety policies, safety meetings, regulatory compliance and inspections.
Collaborate with and support Senior Administrators on employee relations, and provide training opportunities to managers.
Manage employee conflict and create an open door policy for employee complaints.
Partner with managers in creating clear policy guidance and follow-through for employee performance management and evaluations.
Manage performance improvement plans, exit interviews, terminations, severance agreements, consulting with legal counsel on sensitive matters.
Investigate and respond to all employee complaints in a timely manner, in compliance with California and US employment law and SFDS policies.
HRIS/Employee Information Management
Manage all employee data in the payroll and benefits management systems.
Manage all employee records and personnel files.
Ensure all benefits and other pay deductions are accurate.
Act as point of contact for all employees requesting vacation and sick time.
Report and provide data/information for annual budgeting, benefits and financial audits.
Work with CFO in gathering data for annual surveys (Cal-ISBOA, NAIS, etc.).
Maintain personnel files and I-9 files for each employee.
Working Environment and Physical Demands:
The job is performed in a generally clean and healthy environment, but there may be possible exposure to childhood diseases and illnesses.
Exposure to heated/air conditioned and ventilated facilities with average interior dust and occasional exposure to outdoor elements.
Exposure to a normal school environment that is usually quiet but sometimes noisy.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions. Reasonable accommodation may be requested to enable individuals to perform the essential responsibilities of the job:
Ability to work the hours as needed, which may include off campus hours.
Ability to occasionally travel to meetings and conferences.
Ability to sit, stand, move, communicate, hear and read during the course of normal activities.
Ability to use computers and other tools.
Ability to think and concentrate for sustained periods of time.
In-person attendance necessary to meet the essential job requirements.
A minimum of 5 years' exempt status experience across a wide range of Human Resource responsibilities, which would include recruiting, orientation, employee relations, compensation and benefits management and benchmarking, retirement plan administration.
Bachelor's degree in HR, business or related field required.
PHR or SPHR certification preferred.
Excellent interpersonal, collaborative, written and oral communication, and conflict-resolutions skills.
Strong proficiency with HRIS systems, experience with ADP preferred.
Strong proficiency in Google suite and Microsoft Office Suite, with a high utilization of Excel and Word.
Strong understanding of the ACA rules and regulations.
Highly organized with the ability to work in a fast paced environment while maintaining a keen attention to detail.
Experience in primary school education preferred.
Additional Salary Information: Very competitive salary and benefits package with opportunities for professional development
About Mirman School
Mirman School opened its doors to educate gifted children in 1962. Motivated by a deep love and concern for these children, Dr. and Mrs. Norman J. Mirman began the school with nine pioneering students in their West Los Angeles home. Today, with a newly expanded campus serving all dimensions of childhood, Mirman School is a thriving and diverse community home to 330 students. Mirman continues to distinguish itself as one of the few schools in the country devoted to the education of highly gifted children, particularly serving all dimensions of childhood — academic, artistic, kinesthetic, and more.
We cultivate the boundless potential of highly gifted children, nurture their passions and talents, and develop a diverse community of creative and constructive lifelong learners.
Our 6 acre campus is home to both Lower and Upper Schools, beautiful outdoor community spaces including regulation-size athletic fields and basketball courts, handball and Ga-Ga courts, innovative play yards, and office and classroom spaces. A faculty lounge creates a warm convivial space for gathering, collaborating, and all the coffee one could want. Recycling initiatives and fast-fi...ll water stations throughout campus, in addition to energy efficient office spaces, combine to create a greener community.
Mirman is made up of students and their families, a dedicated and passionate Parent Service League, and a Board of Trustees made up of community leaders. In the Lower School, lead teachers are supported by part-time Assistant Teachers, while Upper School teachers specialize in disciplines such as English, science, Latin, Mandarin, History, etc. Dynamic specialists in science, STEM, technology, math, art, music, choir, theatre and more round out the fabric of our faculty. Mirman is also home to a collegial and collaborative group of administrators who work to facilitate the ideal teaching and learning environment.