DuBow Preschool and Martin J. Gottlieb Day School is a Nursery through grade 8 school of 200 students located in Jacksonville, Florida. Our schools seek a full time Executive Assistant to the Head of Schools. The ideal candidate will have a positive approach and will have the ability to work independently on projects. The individual must be able to work under pressure at times, and handle a wide variety of activities and confidential matters with discretion.
Responsibilities include, but are not limited to:
Managing an extremely active calendar of appointments. Plans, coordinates and ensures the Head of Schools’ schedule is followed and respected. Works closely and effectively with the Head of Schools to keep the Head of Schools well informed of upcoming commitments and responsibilities, following up appropriately and has a sense for issues taking place in the environment and keeping the Head of Schools updated. Provides a “gatekeeper” role for direct access to the Head of Schools’ time and office. Schedules meetings, internally and externally, by working effectively with colleagues, Board Members, and parents/students. Manages multiple tasks simultaneously and prioritizes them appropriately. Answers, screens and routes phone calls as appropriate. Organizes, scans office records, student records and files. Organizes special events (e.g., annual faculty and staff parties, board meetings, etc). Daily interaction with Business office for professional development requests, reimbursements, purchase orders, charge reconciliations, contracts, etc. Knowledgeable about and able to work with Constant Contact, Headmaster, and school other software. Assists in recruiting process, travel arrangements, and school visits. Assists with ad hoc projects as needed.
Bachelor’s degree preferred Previous experience in an executive assistant role, a plus Strong knowledge of Word, Excel, PowerPoint, Google Drive Must have strong communication and writing skills Proactive and motivated with a “can do” attitude Excellent time management skills Ability to work under time pressure with an attention to detail and commitment to excellence Self-motivated and able to take initiative and accept responsibility Team player with the ability to cultivate relationships amongst all members of staff, faculty, Directors and Board Members Ability to be discrete and maintain confidential information Resourceful, proactive approach and ability to stay one step ahead Upbeat and confident personality who enjoys developing interpersonal relationships Adaptable, flexible, dependable and accountable
Ability to begin work between April and June 2018.
DuBow Preschool and Martin J. Gottlieb Day School are committed to an inclusive program and a diverse faculty and student body. Candidates with a demonstrated commitment to and experience with diversity, equity or inclusion work are especially encouraged to apply.
Candidates should send a cover letter and resume with a list of references.
Additional Salary Information: Salary based on experience