The Receptionist/Office Manager will manage a busy school office and provide crucial support to the School’s administrative staff and admissions effort. Using strong organizational skills, meticulous attention to detail, a cheerful, flexible, positive attitude with strong social skills, the ideal candidate will have prior office management experience and experience with children from grades 5 to 12. Bilingual (Spanish or Mandarin) is required.
Provide basic administrative support
Interface with public by: answering phones, greeting visitors, responding to information requests; producing routine correspondence and mailings
Collect daily attendance information and create and distribute attendance reports
Process public transportation refund paperwork
Track potential students from inquiry through admission, keeping track of application materials throughout the process
Sort and distribute incoming mail
Manage office supply inventory, restock copiers with paper, order maintenance supplies
Provide logistical support for meetings and events by: scheduling, ensuring that appropriate resources (conference lines, refreshments, etc.) and materials are in place; troubleshooting technology issues
Positive, unflappable, and cheerful demeanor with the ability to thrive in a small, collegial, and often busy school office
Enjoy working with students from ages 10 to 18
Effective time-management skills with an ability to plan workflow, handle multiple tasks simultaneously, and assume responsibility for completing projects
Ability to work independently and be proactive to see what needs to be done before being asked
Proficiency in basic Microsoft Office and Google Docs applications, and ability to quickly learn other school-related software
Strong oral, written and phone communication skills; Spanish and/or Mandarin language skills are essential in communicating with some of our families
Ability to write business correspondence and other basic documents in a timely, clear and concise manner
Relevant office experience required
About The Hudson School
Founded in 1978, The Hudson School in Hoboken NJ provides intellectually inquisitive students in grades 5-12 with a rigorous and relevant college-preparatory education
that inspires independent thinking and intellectual risk-taking. Our goal is to develop compassionate, responsible, principled citizens, who are socially conscious and committed to lifelong learning and service. The school fosters an eclectic and supportive
environment that challenges students and faculty to develop their passions and talents through a stimulating, balanced and creative interdisciplinary curriculum.
Since our inception, we have been committed to a need-blind admission policy. The Hudson School accepts students from diverse economic and ethnic backgrounds based on their academic promise and intellectual curiosity, rather than their financial ability. We began with 18 middle school students in 1978 (of whom 12 received scholarships through the generosity of the Geraldine Dodge Foundation) and now include 190 students in grades 5 – 12. We continue to admit every qualified student for whom we have room and do whatever we can to help that child’s family meet the costs of sending their child to our school.