Blue School is an independent school in the South Street Seaport that serves children from age 2 through 8th grade. Blue School seeks to both practice and model a dynamic balance between creative thinking, academic mastery and self and social learning, and to educate irrepressible innovators, and adaptable problem solvers. Please learn more about us at www.blueschool.org.
The Executive Assistant reports to the Head of School and the Chief Financial Officer and is responsible for performing administrative duties and acting as a liaison for the Leadership Team and the Board of Directors.
Duties and Responsibilities:
Upholds the values of the school and ensure all work supports the mission of the school
Performs clerical duties, taking memos, maintaining files and organizing documents, photocopying, faxing, collating, etc., as needed
Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed
Plans/organizes and implements events such as meetings, business luncheons, or client dinners
Manages executive schedules and acts as liaison for leadership team and Board of Directors
Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
Able to work in Google and Microsoft Office suites in a MAC based environment
Handles confidential information; organizes and maintains files
Prepares information and research for executive needs
May assist in planning company events, meetings, and employee team building activities or special projects as needed
Knowledge and Skills:
Self-motivated team-player with excellent organizational and communication skills
Comfortable in a fast-paced environment with multiple tasks and projects at hand
Able to organize and manage large amounts of files, tasks, schedules, and information
Self-directed and able to work without supervision
Energetic and eager to tackle new projects and ideas
Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed
Follows up on phone, email and mail inquiries
Bachelor’s degree and three to five years’ prior experience supporting senior-level administration
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); Google Docs; scheduling appointments/updating calendars a must
Excellent written and verbal communication skills
Able to concentrate on multiple problems/tasks at once
Excellent time management and prioritization skills
Blue School is an Equal Opportunity Employer.
Email email@example.com with Executive Assistant as the subject line and attach the following:
Cover Letter, including annual salary requirement
Additional Salary Information: Based on experience
Internal Number: 030618-2
About Blue School
Every day at Blue School, masterful teachers balance opportunities to expand students' academic mastery, creative thinking, and self and social intelligence, leaving no essential aspect of your child's education to chance. Some of our methods have been around for centuries. Others spring from the latest breakthroughs in science and education. All find inspiration in the creative animating spark of our Blue Man DNA. And when all these qualities come together, you get a school that sparks students' serious curiosities and propels each one into the role of protagonist in his or her own learning and life, ready and eager to approach the blank canvas of the unknowable future.