Sandy Spring Friends School is seeking a sociable, motivated, organized individual to become part of our Admission's team filling the role of Coordinator and Receptionist. Highly customer service driven, this position is responsible for creating a warm and inviting atmosphere for visitors while also providing administrative support to the Admission's team using relevant technology processes. This is a fast paced position seated within the central hub of the building considered to be the main drop off and greeting area for guests. Availability to work occasional weekends and evenings is required. The regular work schedule for this position will typically be mid-August through mid-June but for this year only, we are requiring a mid-July 2018 start date to accommodate necessary training and orientation.
SSFS is eager to consider candidates from underrepresented groups; those who value the importance of diversity; and a willingness to share, teach, and appreciate differing points of view.
Note: In order to objectively gauge technology competencies, candidates will be asked to complete a skills assessment during the interview process. When deciding to apply, please be mindful of the technology requirements.
Organize annual admission events such as Open House, Discover SSFS, and New Parent Welcome Reception; coordinate with maintenance and food service; promotion in our school newsletters; update and maintain departmental calendar through Microsoft Outlook.
Schedule tours for prospective families, shadow visits, playgroup visits, and parent interviews for applicants.
Manage online inquiries using the admission database, and serve as back-up to Admission Database Coordinator.
Provide excellent customer support over the phone and in-person to admission prospects and applicants.
Research and order marketing supplies for use for admission events.
Coordinate weekly team meeting preparing agendas and meeting minutes.
Attend recruitment fairs as needed.
Overall administrative support for the Admission’s team, prepare mailings for international students and marketing purposes, postage meter replenishment, and special projects as assigned.
Receptionist/General Office Responsibilities: Answer general questions and redirect calls to appropriate school personnel; greet and assist guests and parents; maintain general reserve of office and kitchen supplies; coordinate birthday celebrations; submit requests for building maintenance needs.
Physical Requirements: Daily desk work including extensive amounts of computer and phone time as well as the ability to navigate stairs, mobility around a large campus with uneven pavement, bending and squatting, lifting/carrying boxes weighing up to 25 pounds, and the ability to rearrange furniture for events is also required.
Qualifications & Skills: Bachelor’s degree preferred but not required. Essentials include a high proficiency with Microsoft Outlook's email and meeting scheduling features, Word, and Google Docs; excellent communication skills both written and verbal, a knack for organization and accuracy with details, exceptional customer service skills with students and adults, and a willingness to assist groups of people while working independently. Ideal candidates will also embrace professional development, be willing to develop new initiatives as needs arise, value diversity, and support Quaker beliefs, values, and practices.
Sandy Spring Friends School does not discriminate on the basis of race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or a person's status as a qualified candidate with a disability in administration of its educational program, admission policies, financial aid program, staff hiring and other school-administered programs.
Provide a cover letter, resume, completed application, and three professional references by selecting the link.
About Sandy Spring Friends School
Founded in 1961, Sandy Spring Friends School is a progressive, coed, academically-rigorous day and boarding school serving approximately 600 students from age three through 12th grade. The campus is located on 140 acres in the historic Sandy Spring area of Montgomery County, Maryland, and the School is approved by the Maryland State Board of Education and accredited by the Association of Independent Maryland Schools.
SSFS offers an inquiry-based college preparatory program that emphasizes deep understanding throughout the curriculum while encouraging collaboration, instilling confidence, fostering practical experience, and cultivating respect for others. The School's teachers help students internalize a process we call "QRA” —Question, Reflection, Action—which ensures that they think critically, integrate new knowledge, and apply what they learn. We help students develop their individual sense of purpose as they become caring citizens of the world.
Our school’s culture, rooted in the idea that collaboration engenders achievement, can be traced to our Quaker heritage and abiding belief in the Quaker values of simplicity, equality, honesty, stewardship of the environment, and p...eaceful resolution of conflict. Our teachers are lifelong mentors and strive to identify and cultivate each student’s intellectual, extracurricular, and social passions. In doing so, we help shape students whose actions speak volumes and whose lives become exemplars—not only among their peers and families today but also in their personal, educational, and professional communities long after high school. Sandy Spring Friends School students are taught to act upon what they learn. This call to action propels their accomplishments as graduates, in college, and beyond.