As part of a cohesive and vibrant admission team, the Assistant/Associate Director of Admission works with the Director in all aspects of the recruiting and admission processes. The duties of the Assistant/Associate Director include but are not limited to the following:
Skillfully manage the flow of students, parents, visitors, and staff to the admission office with a warm and welcoming manner
Field a wide range of calls, providing accurate, essential information using professional telephone etiquette
Retrieve and respond to voicemail and email messages and online inquiries in a timely manner
Process inquiries and applications and communicate with inquiry and applicant families
Strategically organize recruitment and retention activities to meet enrollment and retention goals, including planning, coordinating, and orchestrating events such as open house, Story Time, fairs, welcome receptions, etc., including Owls in Wonderland
With the Director of Admission or alone, engage with local preschools, schools, and community clubs and organizations to facilitate a greater understanding of Laguna Blanca to assist in recruiting mission appropriate students and families to the school
Schedule and confirm tours, class visits, testing, playgroup appointments, and other appointments as needed
Make all event and meeting arrangements that pertain to Lower School
Assist with the planning, orchestration, and implementation of all admission office events
Schedule and perform all Lower School admission testing for Early Kindergarten through Grade 4, with the possible exception of those students for whom learning issues are suspected or of concern
Schedule and confirm all class visits for grades EK-4
Process, record, and catalogue all applicant forms as received
Organize and maintain office files so that all materials, records, and reports are readily accessible, orderly, and up-to-date
Read applicant files and sit on admission committees
Maintain all things related to applicant and new student files, including the request for and receipt of cumulative files and transcripts
Communicate with faculty to achieve a desired student profile to support the enrollment of mission appropriate students
Periodically inventory office supplies at the Lower School to ensure the admission office is well-stocked with needed items. Provide the list of required items to the admission assistant so orders can be placed.
Interact in a positive manner with Laguna colleagues and parent volunteers
Maintain a pleasant office space
Assist with social media outreach to prospective families
Assist with general office operations
Respond to other duties as requested
Record all inquiries as well as the receipt of all applications and required forms in the database
Ensure that the status of applicant files is up-to-date and accessible through the database
Maintain a record of all correspondence in the database
Work with the Technology Department when necessary
Laguna Blanca School does not discriminate on the basis of gender, race, color, national origin, religion, creed, age, disability, marital or familial status, sexual orientation, veteran status, or any characteristic that is legally protected under applicable local, state, or federal law. This nondiscrimination policy includes but is not limited to admission, financial aid, educational programs, athletics, and employment.
The start date for this position is July 1, 2018.
Laguna Blanca School seeks a highly ethical, poised, polished, articulate individual who possesses excellent interpersonal, organizational, verbal and written communication, and public speaking skills and who is able to communicate effectively with a diverse spectrum of individuals and groups. This individual must be a detail-oriented self-starter who exhibits excellent time-managements skills, sound judgment, and the ability to keep track of and work on multiple projects simultaneously. The successful candidate must have previous admission experience, preferably at the elementary level and in an independent school. The candidate must embrace the school’s mission, have an understanding of independent education, and demonstrate the ability to work with, counsel, and match students and their families with the school. The candidate must be proactive and flexible; demonstrate superior computing skills in Microsoft Word, Excel, and the Internet; and have knowledge of and experience with database software. Blackbaud or OnBoard products a plus. Reporting to the Director of Admission, this is an exempt, 12-month position with health, retirement, and paid vacation benefits. School year hours are 8-5:00 p.m., with some evening and weekend work required. Special summer hours may be offered by the school. A bachelor’s degree is required.