Castilleja School is a non-sectarian independent college preparatory school for young women located in the San Francisco Bay Area near Stanford University and in the heart of Silicon Valley. Founded in 1907 by Stanford graduate Mary Ishbel Lockey, the school has an enrollment of 438 girls and young women in grades six through twelve, and has a long-standing reputation for the excellence of its academic program. Castilleja educates young women by fostering their intellectual, physical, creative, and emotional growth through an exemplary college preparatory experience within a diverse and supportive community.
The Director of Events and Parent Engagement is a cross-functional management role, spanning both the Advancement Office and Operations Department at Castilleja School.
The Advancement Department at Castilleja School is responsible for securing immediate and long-term funding for the school’s priorities, and for establishing, cultivating, and maintaining meaningful relationships with our constituents in the local community and throughout the world through development initiatives, communications, alumnae relations, and events.
The Operations Department at Castilleja School is responsible for the ongoing management of the funds, assets, and personnel that undergird the day-to-day operations of the school—as well as planning for the future development and stewardship of those resources.
Working in partnership with the Chief Advancement Officer, and on behalf of the Leadership Team, the Director of Events and Parent Engagement develops administrative and operational solutions and strategies to a wide range of issues to improve processes and enhance services to support the school as a whole.
The Director of Events and Parent Engagement has daily oversight of strategic operations and events which directly support the business and fundraising priorities of Castilleja. In addition, the Director of Events and Parent Engagement is the primary point of contact with parent volunteers supporting events and similar initiatives on campus.
Primary Duties and Responsibilities:
Annual Advancement and Campus Events
Manages advancement and campus events, often in partnership with other directors. Responsibilities include: Event logistics, look and feel of the event experience, hiring vendors, paying invoices, managing budgets, submitting communications requests, gathering program content, volunteer and staff management, procuring and storing appreciation gifts, communication with event strategy team and other units on campus.
Parent CSA Engagement
Serves as the liaison between parent volunteers and school administration and employees, particularly with events, as needed and appropriate.
Coordinates with the Castilleja School Association, VP and other parent volunteer leaders to plan volunteer training and events.
Provides Parent Event Guides to distribute to all parents at the beginning of the year.
Supports the parent volunteer recruitment process by reviewing job descriptions and adjusting as needed.
Attends monthly leadership meetings with Parent Council and school leadership
Assisting with Campus Calendar Planning and Management
Assists Director of Food Services with campus calendaring throughout the year as a partner to support the process.
Supporting CUP Compliance
Manages employee compliance with the TDM program throughout the year including providing messages, acting as a point person and leading incentive activities.
Other Duties Assigned
Responsible for daily oversight of the Advancement Coordinator in partnership with the Chief Advancement Officer.
Experience in coordinating, implementing, and/or managing complex, diverse programs and events.
Superb interpersonal skills to interact effectively with guests, volunteers, employees, vendors and others.
Demonstrated ability to provide strategic and appropriate recommendations on a wide variety of issues that impact constituents (which may be either internal or external).
Skill in developing, designing, and implementing operational and procedural policies, new administrative policies, reports, procedures and practices across complex units and management areas.
Ability to plan, train, and manage staff and set priorities in the maintenance of established high standards of work production and ethics.
Demonstrated ability to work collaboratively within a diverse community
Excellent verbal and written communication skills
Strong organizational, administrative, and time management skills
Excellent attention to detail and ability to manage multiple complex tasks
Possesses superior interpersonal skills as a teammate, colleague, and advisor.
Compensation and Benefits
Castilleja pays competitively and commensurate with experience. The school provides a full benefits package for eligible employees including medical, vision, dental insurance, employee assistance program, life/long term disability insurance, and a 403 (b) retirement program with a match after one year.
Castilleja School is an equal opportunity employer and does not discriminate against candidates or employees in any aspect of employment regardless of their race, color, creed, national or ethnic origin, age, religion, military status, gender, sexual orientation or disability, or any other category protected by state or federal law.
If interested, please provide completed application found on the careers page of our website, resume and cover letter to firstname.lastname@example.org and indicate EVENTS in the subject field. No recruiters please.
Castilleja School is a non-sectarian independent college preparatory school for young women located in the San Francisco Bay Area near Stanford University and in the heart of Silicon Valley. Founded in 1907 by Stanford graduate Mary Ishbel Lockey, the school has an enrollment of girls in grades six through twelve, and has a long-standing reputation for the excellence of its academic program. Castilleja educates young women by fostering their intellectual, physical, creative, and emotional growth through an exemplary college preparatory experience within a diverse and supportive community.