The Registrar/Office Manager is a member of the Operations Team and as such fulfills duties that support the smooth operation of systems that support the work of teachers and staff across all divisions. The Registrar/Office Manager oversees the management of all student, family and staff information through several portals: hard copy files and archives; Veracross student information system, and Magnus Health. The Registrar/Office Manager acts as the main point of contact for all related vendors in order to troubleshoot and problem-solve; also acts the main point of contact for all questions for parent and staff questions on access and use. The Registrar/Office Manager is responsible for the appropriate maintenance of all school information records in order to meet city, state and federal compliance. In addition, the Registrar/Office Manager supports aspects of the program including, but not limited to, supply ordering and inventory tracking, event planning support, and student registration in auxiliary programs.
The successful candidate will be a highly-organized administrator with experience working with a variety of constituents including students, teachers, staff, parents and vendors.
Specifically to Veracross, coordinate the following:
Registering students for classes, transfer in new students as needed, withdraw students, create new classes/sections as needed, create reports of student information as requested by various departments
Supervise the attendance process and ensure that adequate records are kept; prepare reports on tardy and absent numbers as requested
Ensure that all student and parent contact information is up to date
In coordination with the Admissions and Business Office, ensure that annual student contracts are published correctly and on time
Staff training on Veracross use as needed
Specifically to Magnus, coordinate the following:
Compliance with all health requirements for students and staff
Interface with the Health Care Coordinator to arrange allergy meetings, CPR training, and other trainings as required for compliance
Staff training on use of systems
Complete knowledge of latest state, city regulations as they relate to DOH, etc.
Appropriate communication of emergency contact information to teachers, staff, etc.
Completing various data surveys for state, city, and professional compliance
Work closely with the Communications staff to ensure that families receive important information and form submission deadlines in a timely fashion
Maintains staff list/contact information including emergency evacuation checklists. Coordinates with human resources to ensure that all staff have the appropriate training and certificates up-to-date and on file.
Tracking of authorized pick-ups/unaccompanied releases
An excellent and creative problem solver with a high level of attention to detail and follow through
A strong and supportive team member, equally comfortable working collaboratively and independently
Ability to multitask and prioritize in a fast-paced and high-volume work environment
Experience with project management a plus
Highest level communication skills, verbal and written
Experience with Veracross or similar database, or a high level of comfort with computers and learning new systems a plus
Bachelor’s degree and 2-5 years experience in a similar function in a school setting
This is a full-time, exempt position. To apply, please send a cover letter and resume to email@example.com with Registrar/Office Manager in the subject line.
Blue School is an equal opportunity employer.
Additional Salary Information: Commensurate with experience.
Internal Number: R/OM-032318
About Blue School
Every day at Blue School, masterful teachers balance opportunities to expand students' academic mastery, creative thinking, and self and social intelligence, leaving no essential aspect of your child's education to chance. Some of our methods have been around for centuries. Others spring from the latest breakthroughs in science and education. All find inspiration in the creative animating spark of our Blue Man DNA. And when all these qualities come together, you get a school that sparks students' serious curiosities and propels each one into the role of protagonist in his or her own learning and life, ready and eager to approach the blank canvas of the unknowable future.