The College Counseling Associate plays a key role in the administration of the college counseling office and the school. This full time nonexempt position that reports to the Office Manager.
Responsible for printing and distributing grade reports for faculty, parents, students, colleges, administration and statistical reporting.
Prepare and maintain permanent records of past, enrolled and incoming students; request necessary records and initiate telephone and written communication with previous schools related to the student record history. Ensure security and accuracy of credentials.
Coordinate the input of course recommendations to create schedules for new students and arrange their academic advisement appointments.
Set up and maintain student records and test scores in Naviance.
Responsible updating and maintaining community service hours in school database and supporting the Community Service Director’s communication to students and families.
Assist the Academic Coordinator in inputting courses for master schedule and provide administrative support.
Respond to inquiries and assist students, counselors, parents and other school personnel regarding student records, transcript requests, graduation, grade point averages, and enrollment procedures.
Compute record and process grade point averages in accordance with school policies.
Work closely with the Testing Coordinator and assist them with communication with proctors and families for extended time testing for the SAT and ACT and AP exams.
College Counseling Assistant Duties
Responsible for administrative support in the College Counseling Office, including filing, data entry, reception duties, scheduling appointments, and ordering materials.
Helps to prepare the College Counseling Handbook, Curriculum Guide and the Profile by proofreading and gathering data and maintain all internal forms (transcript request forms, parent questionnaire, parent letter).
Oversees and coordinates logistics for all college counseling events. Responsible for scheduling and requesting rooms in Schooldude, catering, printing nametags, updating, copying, and distributing packets for all programs.
Act as a liaison between the college counselors and college admission offices: schedule college visits, greet visiting representatives, send note cards, and schedule phone appointments.
Assist the college counselors with the dissemination of information: updating myJag, daily bulletin and E-news.
Other administrative duties as needed (including assistance with general office duties, answering phones, staffing the front desk, mailings, data entry, etc.)
Bachelor’s degree or higher
Highly developed organizational skills, detail-oriented work style and a team player.
Competent and proficient with Microsoft Office including, Word, Excel and Power Point and can perform basic math skills and read technical information.
Demonstrated understanding of the application technology to deliver record services.
The ability to learn and master the student records databases (Rediker and Naviance).
Ability to deal with tasks that require significant processing of data.
Discretion and independent action with regard to using data and/or working with people is a must.
Ability to prioritize and perform multiple tasks, is attentive to detail, meets deadlines and schedules and can work under time constraints.
Positive attitude and patience with students, parents, faculty, and administrators.
Enthusiasm for working closely with students and college representatives.
Strong writing and editing skills; good communication skills.
About de Toldeo High School
Founded in 2002, de Toledo High School (formerly New Community Jewish High School) is an independent Jewish community high school located in West Hills, CA. It is a vibrant and academically rigorous school community where intellectual imagination and ethical action are inseparable. We seek to shape students into persons of character who will be respectful, knowledgeable and collaborative leaders who conduct themselves in accordance with ethical standards. At dTHS, every student may strive to be both an A+ student and an A+ human being.
Our mission is to raise a new generation of Jewish leaders for whom Jewish values and tradition shape and guide their vision and for whom knowledge creates possibilities for moral action, good character and shalom.
For more information, please visit www.dths.org.