College Counseling and Summer School Operations Manager
March 28, 2018
Full Time - Faculty
4 Year Degree
Lakeside School, an independent coeducational day school located in North Seattle, is currently recruiting for an Operations Manager for the college counseling office and Summer School Programs starting this May. This is an extended year position beginning roughly in early September and ending roughly in early August. The schedule will be slightly different during the first year.
The ideal candidate will join colleagues who are energetic, creative and collaborative. The Operations Manager will be expected to coordinate the daily operations of the college counseling office and Summer School Programs, including managing multiple databases, tracking expenses, compiling data, designing presentations, managing a variety of projects, and supporting the college counselors and director of Summer School Programs. The Operations Manager will report to both the director of college counseling and director of Summer School Programs.
Specific Responsibilities in both offices include, but are not limited to:
Contribute to short and long-term planning and strategy, including sustaining and increasing efficiency through streamlined processes and systems;
Assist the directors in tracking income and expenses, including reconciling credit card expenses, making payments and refunds, and processing check requests from vendors;
Manage the databases for both operations (currently Naviance for college counseling and CampBrain for Summer School);
Compile data and reports on college standardized test results, college application numbers, Summer School enrollment and financial aid, and on a variety of other topics;
Manage the college counseling and Summer School websites and social media accounts;
Receive calls, walk-ins, and mail, and serve as point-person for families regarding Summer School registration, admissions paperwork and decisions, payment, financial aid awards, and class details;
Order supplies for both offices and for Summer School classes and camps;
Other tasks as assigned by the director of college counseling and director of Summer School Programs.
Additional responsibilities for College Counseling include, but are not limited to:
Provide technical support to students and families on using the college counseling database (Naviance);
Update the school profile each year;
Coordinate the Preliminary SAT (PSAT) for all Upper School students;
Schedule on-campus visits from college representatives.
Additional Responsibilities for Summer School include, but are not limited to:
Oversee the summer school office assistant;
Review and distribute summer grades and comments;
Support the director in hiring teachers and camp counselors, including maintaining a hiring spreadsheet and creating, distributing, and collecting employment paperwork for summer employees;
Coordinate transportation for Summer School students.
For additional questions regarding this opportunity, please contact Ari Worthman, Director of College Counseling, at email@example.com. Review of applications and interviews will begin immediately and will continue until the position is filled.Apply online at: www.lakesideschool.org/about-us/careers
Lakeside School is an Equal Opportunity Employer seeking to diversify its workplace.
Requirements and Qualifications
A bachelor’s degree is required. In addition, the successful candidate will have strong organizational, oral and written communication skills, as well as experience managing databases, working with Microsoft Office, and compiling, managing, and presenting data orally and in written reports. Creativity, a sense of humor, and enthusiasm to work in a team-oriented environment are strongly desired.
Additionally, candidates must satisfactorily complete a criminal background check.
About Lakeside School
Lakeside School was founded in 1919, and currently enrolls 858 students in grades 5 through 12 from diverse ethnic, racial, religious, and economic backgrounds.
The School’s Mission and shared commitment of all Lakeside employees is to develop in intellectually capable young people the creative minds, healthy bodies, and ethical spirits to contribute wisdom, compassion, and leadership to a global society. We provide a rigorous, dynamic academic program through which effective educators lead students to take responsibility for learning. We are committed to sustaining a school in which individuals representing diverse cultures and experiences instruct one another in the meaning and value of community and in the joy and importance of lifelong learning.