The Upper School Admissions Assistant is responsible for supporting the admissions process and procedures and serves as an administrative support to the Admissions Office. He or she provides appropriate and accurate information to applicant parents, interested educators, and faculty and staff. Some evening and weekend hours for events are required.
The Upper School Admissions Assistant works closely with the entire admissions team (Lower through Upper School) and is supervised by the Director of Admissions.
Correspond daily with interested parties via phone, e-mail, mail, and fax.
Process in-coming mail.
Monitor admissions fees and payments.
Schedule and confirm admissions activities (tours, activity sessions, campus visits, interviews, and various meetings and events).
Assemble and distribution of admissions materials.
Generate and maintain paperwork associated with admissions events and meetings.
Assist with admissions event planning and execution.
Escort for student and parent visitors.
Assist with student visits
Enter/manage applicant information.
Assist with outreach and recruitment efforts – building internal database.
Update and input admissions information, data, and stats.
Provide student data information to requesting schools, families, and agencies for current and former students.
Track office supply and equipment needs.
Other special duties and projects as assigned.
Three or more years of administrative/office support experience.
Detail oriented with excellent organizational skills.
Extensive knowledge of Microsoft Office Suite.
Ability to manage multiple responsibilities simultaneously and prioritize.
Excellent oral and written communication skills.
Exceptional people skills and phone etiquette.
Ability to work independently and as part of a team.
Sensitivity, discretion, and a sense of humor.
Knowledge of or experience in admissions and/or independent schools a plus.
Bilingual abilities– Spanish/English or Mandarin/English a plus.
Terms & Compensation
Full time for 10-month school year – August to June
Compensation commensurate with experience
If summer hours are needed, other work opportunities may exist
About The Nueva School
The Nueva School, an internationally recognized, nonprofit, independent day school, has served gifted and talented students since 1967. Today, Nueva serves over 800 students PK–12 and expects to grow to over 950 students in the next few years. Nueva is located in the neighboring towns of Hillsborough and San Mateo, equidistant between San Francisco and Silicon Valley, serving six different counties in the Bay Area of Northern California.
A constructivist school, Nueva is known for its distinctive inquiry-based interdisciplinary studies, project-based learning, and pioneering work in social-emotional learning and design thinking. The Nueva community instills a passion for lifelong learning, fosters social and emotional acuity, and develops the imaginative mind. Our school has received the US Department of Education National Blue Ribbon Award and the American Institute of Architects Award for School Design and Sustainability, has been recognized as an Apple Distinguished Program and appointed an Ashoka Changemaker School, co-founded the Common Ground Speaker Series, hosts the biennial Innovative Learning Conference, and was highlighted by the Pulitzer Prize–winning and New ...York Times best-selling author Thomas Friedman in his book That Used to Be Us in the chapter “Average Is Over.”
For more information on The Nueva School, please visit www.nuevaschool.org.